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NY HELP No

Agency Public Service, Department of

Title Legal Assistant 2

Occupational Category Other Professional Careers

Salary Grade 17

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $63361 to $80655 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 3 Empire State Plaza

City Albany, NY

State NY

Zip Code 12223

Duties Description The Legal Assistant 2, Grade 17, will work in the Office of Hearings and Alternative Dispute Resolution (OHADR) and under the supervision of an Administrative Law Judge (ALJ), will perform duties that include, but are not limited to:• Drafting routine notices, rulings, and correspondence, and preparing reports or other documents as directed by ALJs.• Conducting legal research using Westlaw, online, or hardcopy sources and preparing legal memoranda. • Ensuring that relevant internal and statutory deadlines are appropriately tracked, and a calendar and/or database of case milestones is kept up to date.• Maintaining party lists for case proceedings.• Proofreading documents, including transcripts of proceedings, and coordinating with OHADR support staff to ensure documents are properly formatted in accordance with Commission guidelines.• Reviewing documents prepared by ALJs for factual accuracy and appropriate record citations. • Assisting ALJs in preparing for evidentiary hearings, including scheduling witnesses, reviewing case-related materials for lines of questioning, and managing exhibits.• Assisting ALJs in reviewing requests for reimbursement from intervenor funding accounts.• Coordinating with court reporter services contractor and office support staff to ensure transcripts are properly and timely prepared and posted for public viewing. • Interacting and coordinating with support staff in OHADR and other offices as necessary.• Assisting with special projects as necessary.

Minimum Qualifications General PublicNon-Competitive (NY HELPS)*:Three years of full-time experience** as a Paralegal or Legal Assistant, where you were responsible for applying knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; preparing and interpreting legal documents and forms; researching, compiling, and using information from legal materials to provide both written and verbal comments on their findings; and/or analyzing and handling routine procedural problems independently with minimal attorney oversight.**Substitutions: Either 1. An associate degree (or higher) in paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant/legal studies program where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND one year of experience as a Paralegal/Legal Assistant OR 2. An associate degree in any field where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND two years of experience as a Paralegal/Legal Assistant OR 3. Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted AND two years of full-time experience as a Paralegal/Legal Assistant.Preferred candidates would have proficiency with Microsoft applications, including SharePoint, Word, Excel, and Outlook, as well as Adobe Acrobat. Preferred candidates would have excellent time management skills, be comfortable working independently, have skill in prioritizing and managing multiple assignments, and have strong written and verbal communication skills. 55-b/c: Candidates who are currently eligible, who meet the qualifications listed in the “Non-Competitive (NY HELPS)” section above are encouraged to apply. If interested in this position and applying using your 55-b/c status, please provide a copy of your current 55-b/c eligibility letter.Civil Service ListCandidates on the Legal Assistant 2 list have been canvassed and do not need to apply to this posting. TransferCurrent New York State employee with one year or more of permanent, competitive service, or 55-b/c service as a Legal Assistant 2, Grade 17; OR current New York State employee with one year or more of permanent, contingent permanent, or 55-b/c service in a qualifying title and eligible for transfer* under section 70.1 of the Civil Service Law.If you are a current New York State employee on the eligible list and not reachable, you may be eligible for transfer. Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.

Additional Comments About the Department:The New York State Department of Public Service (DPS or Department) works to: ensure safe, affordable, and reliable access to electric, gas, steam, water, and telecommunications services at just and reasonable rates for New York State customers, protect the natural environment, reduce greenhouse gas emissions via transmission and siting of renewable energy resources, and augment the resiliency of utility infrastructure. Additional Comments:*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.Equal Opportunity Employer:The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at https://dps.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management - KP

Telephone

Fax

Email Address [email protected]

Address

Street 3 Empire State Plaza

City Albany

State NY

Zip Code 12223

Notes on Applying Please send a resume and cover letter to [email protected] or fax to Human Resources Management at (518)473-9990. Please reference “Legal Assistant 2, posting 00266” when applying.