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Assistant to the Dean for Finance & Administration

The University of Southern Mississippi is currently accepting applications for the position of Assistant to the Dean for Finance & Administration.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division College of Education and Human Sciences

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

E10

Posting Close Date May 30, 2025

Job Summary

Coordinates all financial and personnel paperwork between the schools within the college as well as between the college and the university. Balances budgets and maintains administrative reports for the College of Education and Human Sciences.

Primary Duties and Responsibilities

+ Maintains financial records for the following budgets: State appropriated funds, special fund accounts, ancillary accounts, externally funded and special projects. Prepares appropriate financial and budget analyses for the Dean and Project Directors; monitors, verifies, and reconciles expenditures for these accounts for compliance with University policies and procedures to ensure propriety and consistency of budgetary actions; and reports variances to the Dean. Monitors all unit budgets and provides on-going and systematic fiscal data for units and college management information needs. Maintains/balances budgets in the Dean’s Office. Serves as College liaison with business services of the Foundation. Processes all requests for expenditures from the College account. Maintains up-to-date records of account balances and submits periodic reports.

+ Assists the Dean in the preparation of annual budget requests and compiles budgetary information. Coordinates the allocation of summer school budget to units within the college; verifies summer hiring personnel forms for accuracy and completeness. Coordinates requests for part-time faculty each semester. Verifies employment forms for completeness and accuracy. Communicates with units to reconcile projected and actual OL/PT. Provides oversight on faculty research startup budgets. Processes GA paperwork for the College and verifies for accuracy.

+ Processes personnel paperwork for all job searches within the College (e.g., PAF, Permission to Hire, Offer letters). Verifies annual faculty employment contracts for accuracy and completeness.

+ Meets as needed with school support staff to coordinate services, provide training, and to discuss financial matters related to policies, procedures, or services. Serves as a resource for interpreting and explaining regulations and budget policies and provides consultation as needed.

+ Prepares and processes all requests for purchases and other expenditures from accounts in the Dean’s office, which includes reviewing for availability of funds, communicating with vendors, transmitting approved requests to the appropriate university unit, and monitoring requests through to delivery.

+ Performs other duties as assigned.

Minimum Qualifications

Bachelor’s degree from four-year college or university and two years related experience.

Knowledge, Skills & Abilities

+ Adept in Microsoft Office

+ Proficiency with PeopleSoft

+ Ability to comprehend and apply techniques for financial and budget planning; skill in using mathematics to solve problems

+ Excellent written and oral communication skills and the ability to communicate with all groups of individuals

+ Excellent organization and time management skills; detail-oriented; ability to review work for accuracy

+ Resourceful and determined to provide a positive experience for others

+ Ability to anticipate needs and maintain strict confidentiality

+ Ability to analyze and prepare documents, reports, and correspondence

Preferred Qualifications

Masters’ degree and three years related experience.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.