"Alerted.org

Description

ICF has an immediate need for an Executive Assistant to provide support to the Division Leader and division leadership team for our $200M portfolio of business focused on federal technology programs. This full-time position will be responsible for a variety of administrative duties. The position is hybrid and on-site work will be conducted in Reston, Virginia. Hybrid work typically entails 2-3 days of work in the office and the remainder at a remote location.

What you will do:

+ Serve as gatekeeper and point-of-contact for the Division Leader, modeling utmost confidentiality and professionalism.

+ Serve as general resource for Division Leader and her leads; research problems and resolve issues as necessary. Lead division event planning and coordination as needed. Including in person and virtual events. As requested, develop agendas, attend team meetings, collect notes and action items, and send follow-ups to team members.

+ Maintain and manage calendar, appointments, and calls for the Division Leader. Resolve calendar conflicts and manage other operational requests.

+ Support and perform division level assignments that may include Excel data calculations, analysis and reporting and MS PowerPoint and Adobe Illustrator presentations and graphics

+ Coordinate travel arrangements for Division Leader including transportation and accommodations, based upon consultation and coordination with corporate travel agents and consistent with corporate guidelines.

+ Track Division Leader travel and meeting activities for expense purposes. Generate expense reports.

+ Maintain and continually develop a solid understanding of organizational operations, policies, procedures, regulations, and internal service resources to better anticipate needs and requests.

+ Work flexibly with division staff to manage and expedite operations, partnering collaboratively with internal services.

+ Serve as a point of contact for the federal technology division and go-to resource for the internal division leadership team and for other ICF divisions, groups, and corporate units.

+ As requested and available, provide the services and support to select members of the division leadership team.

What you will bring:

+ 5+ year of experience as an Administrative Assistant, Office Manager, or general administrative role

+ 5+ years of experience supporting senior leadership or executive-level role

+ 5+ years of experience supporting and handling details of a highly confidential and critical nature

+ 5+ years of advanced level proficiency in MS Office (Word, PowerPoint, Outlook, Excel, and Teams/virtual platforms) to include Excel pivot tables and advanced PowerPoint expertise.

+ 5+ years of Adobe Illustrator

+ 3+ years of experience working with geographically dispersed teams

What we’d like you to have:

+ Aptitude for effectively employing technology to support gains in productivity, efficiency and coordination (e.g., setting up audio/visual equipment and comfort with technologies that facilitate virtual meetings and communication).

+ Proven ability to manage overscheduled calendars using Outlook & Teams; including the judgment to screen meetings and message requests to determine appropriate priority level

+ Strong organizational skills with attention to detail and ability to prioritize work within deadlines, diplomatic, strategic at multi-tasking, forward-thinker, problem solver, project manager, and ability to work independently.

+ Self-Starter and quick learner with strong motivation to succeed; enthusiastic, problem-solving mindset, and strong client service skills

+ Bachelor’s degree in business or liberal arts related field of study

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO (https://www.icf.com/legal/equal-employment-opportunity) policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email  [email protected]  and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about  workplace discrimination righ t s or our benefit offerings which are included in the  Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at  [email protected] . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

**Pay Range** - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$80,743.00 - $137,263.00

Reston, VA (VA30)