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The Office of Special Events and Conferences oversees several programs and camps throughout the summer. This position supports the daily operations of summer camps and events and is often the first point of contact on campus. Serving in a public relations capacity, it greets group organizers and participants, and provides courteous, efficient assistance throughout their stay.

Work Days: Flexible, with evening and weekend availability as needed

Shift Start/End Times: 7:00 a.m. – 1:30 p.m. or 2:00 p.m. - 8:00 p.m.

Hours Per Week: 20 – 30

Weeks Per Year: 8 weeks; June 16 - August 8

Number of Positions available: 4

Summer Events Assistant

Pay Status and Classification: Non-exempt, Temporary

Supervisor: Director of Special Events

Essential Responsibilities and Duties:​

+ Remove items from storage and deliver to designated locations. Return items to storage after camp departures.

+ Prepare and maintain housing accommodations, including inspecting, lowering beds in rooms prior to arrival and resetting upon departure, and reporting any room damage.

+ Conduct linen inventories and coordinate linen distribution and retrieval.

+ Monitor events to ensure timely and efficient service.

+ Deliver packages and mail to camp groups.

+ Assist with the set-up and break-down of events held throughout campus facilities, including moving tables, chairs, and related equipment.

+ Participate in group check-ins and check-outs.

+ Inventory classroom furniture and report any discrepancies.

+ Perform tasks necessary to support the daily operations of the summer groups. ​

+ Hours are flexible and will include evenings and/or weekends.

Qualifications

+ High school diploma or equivalent.

+ Valid New York State Driver's License.

+ Comfortable operating the department-assigned golf cart.

+ Ability to lift up to 50 lbs.

+ Flexible schedule, including evenings and/or weekends.

+ Self-motivated with the ability to work independently and collaboratively as part of a team.

+ Comfortable working in a fast-paced work environment.

+ Strong customer service skills .

Compensation:

The hourly range for this position is $16.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

+ Generous Vacation, Sick, and Personal Time

+ Winter Recess Break in Addition to Paid Holidays

+ Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

+ Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

+ Employee Scholarships toward Certifications, Seminars, Training and Professional Development

+ Pre and Post Tax participation in a 403(b) Retirement Plan

+ Salary Continuation Program in the event of Disability

+ Tuition Assistance Program for Employee, Spouse and/or Dependents

Background Checks: In accordance with our background check policy (http://www.union.edu/human-resources/background-check-policy?\_ga=2.164769983.1635496244.1717465945-1000516401.1717465945) , finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify (https://www.e-verify.gov/) and your Right to Work (Derecho a Trabajar) (https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf) .

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [email protected] or 518-388-6108. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity at Union College

Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws and supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.