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Posting Detail Information

Working TitleCSU Spur Education Programs Administrator

Position LocationDenver, CO 80216

Work LocationPosition is fully in-office/in-person

Type of PositionFull-time

Classification TitleAdmin Assistant III

Posting Number202500040P

Position TypeState Classified

Open Date05/22/2025

Close Date06/10/2025

Salary$4,154 - $4,985 Monthly

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Description of Work Unit

The Colorado State University ( CSU ) System, along with its partners, has developed a unique and exciting public facility called CSU Spur at the National Western Center in Denver, Colorado. The CSU Spur campus houses three buildings focused on water, food and agriculture, human and animal health, and sustainability. Within the Spur buildings, CSU conducts research and convenes experts from around the globe; students of all ages engage with science and have opportunities for exploratory learning, transforming their thinking about food, water, and health, and the careers available in these fields; and partners join in programming the space and bring evolving content to the year-round campus. The CSU System is made up of CSU in Fort Collins, CSU Pueblo, CSU Global, and initiatives like CSU Spur. More information about CSU Spur is available atwww.csuspur.org.

Position Summary

CSU Spur is seeking a motivated and enthusiastic individual to join the Education Team as the Education Administrator. This position supports the Education Team by coordinating logistics for various types of programs and experiences. Individuals excited to work in a dynamic environment with a wide variety of programs and audiences, an openness to learn and try new ideas and experiences, an ability to be flexible and adaptable, and who have a passion to be part of team designing and executing programs that inspire life-long learners to tackle global problems around food, water, and health, are highly encouraged to apply.

Program logistics include, but are not limited to, creating processes and procedures and being the main point of contact for field trip reservations and outreach program requests, answering general educational program phone and email inquiries, scheduling staff and volunteers in facilitating public and school programs, and general teacher communication and documentation, as well as supporting users with any issues they may encounter in the process. This position will also provide some general administrative support, including some calendar scheduling for the Senior Director of Education & Visitor Engagement and general Education team, mail and package sorting, supply inventory maintenance including ordering and distribution, processing school bus reimbursements and program scholarships, and other tasks as needed. The individual in this role will also support staff, adult volunteers, interns and youth volunteers on the Education team and throughout the Spur campus.

As a member of the CSU Spur Education Team, this individual will also occasionally support public engagement opportunities throughout CSU Spur’s campus for multigenerational visitors. Below is a summary of interpretive areas on which CSU Spur currently focuses educational programming:

+ Food: In the Terra building, the team interprets partner programs on controlled agriculture, food systems education, urban gardening, nutrition education, and food development processes.

+ Water: In the Hydro building, the team works with partners like Denver Water to provide experiences around water conservation, quality, and water systems. Programming includes usage of an outdoor backyard garden space that connects to the South Platte River for riparian ecosystem programming.

+ Health: In the Vida building, the team interprets live veterinary procedures, equine-assisted services, and equine rehabilitation therapy in partnership with the Dumb Friends League, the Temple Grandin Equine Center, and CSU Equine Sports Medicine, providing opportunities for visitors and school groups to learn about animal and human health through active observation and engagement.

This role will have a planned weekly schedule, which may include weekend days and some evenings. Work will occur on site at CSU Spur in Denver and may include outreach events in the community. This position is subject to a probationary period before taking on responsibilities outlined in the decision making and complexity/guidance sections below.

This position is supervised by the CSU Spur Senior Director of Education & Visitor Engagement.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

Experience Only:

Three (3) years of general clerical/administrative support, general clerical, and/or program coordination experience in an office setting

OR

Education and Experience:

A combination of related education and/or relevant clerical/administrative support, general clerical, and/or program coordination experience equal to three (3) years

*Please note, unofficial or official transcripts must be attached with this application

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

+ Directly related state service experience

+ Bilingual: ability to communicate with program constituents in both Spanish and English

+ Demonstrated customer service and collaboration skills with multiple stakeholders, including the public

+ Ability to use exceptional written communication skills to prepare professional correspondence and communication with program stakeholders

+ Experience using software or a scheduling platform, such as Sling or Volgistics volunteer database software

+ Excellent computer skills, specifically with Office 365 (Word, Outlook, Teams, Excel, PowerPoint) and the ability to learn additional software.

+ Demonstrated experience in supporting program logistics and execution

Essential Job Duties

Job Duty CategoryProgram Operations and Logistics

Duty/Responsibility

+ Manage field trip and outreach reservation requests, communications with school field trip teachers and group leaders, and space requests.

+ Establishes relationships through interpersonal skills and collaboration with program stakeholders (e.g., CSU departmental staff, educators/teachers, volunteers, CSU Spur staff, etc.) for program logistics. Respond to complex and non-routine inquiries; advise on policies and procedures; contact individuals inside and outside of the university.

+ Collaborate with the School Programs Coordinator to develop processes for education programs that ensure excellent experiences for participants.

+ Develop processes for distribution and tracking of bus and scholarship reimbursements.

+ Manage supply inventory, including tracking, ordering, and distributing incoming packages and orders.

+ Maintain exhibit maintenance requests, supplies and other needs, working with the Educational Exhibits Coordinator.

+ Create and manage professional contractor recordkeeping, including processing and submitting invoices and payment.

+ Assist Sr. Director of Education and Education Managers in budget tracking and purchasing.

+ Monitor department budget for expenses and balances; investigate discrepancies; and process charges.

+ Maintain accurate records and filing systems, both electronic and physical.

+ Manage tracking and reporting of program data.

+ Investigate gaps and errors in data collection and decide how to correct errors or modify procedures to ensure future data collection is accurate and timely.

+ Independently create and formulate moderately complex spreadsheets, forms, and develop databases and materials from variety of information systems including forms for booking education programs and scheduling staff.

+ Support classroom and program area set-up and breakdown for daily offerings.

+ Answer and direct general Education phone and email communications.

+ Provide consistent customer support and excellent customer service, communicating clearly and effectively and reflecting the Spur community guidelines.

Percentage Of Time50

Job Duty CategoryEducation Team Support

Duty/Responsibility

+ Manage daily staff and volunteer schedules via Volgistics and Sling based on programmatic needs of school groups and exhibit areas, and skillset of staff and volunteers.

+ Schedule and coordinate meetings, appointments, and events for Sr. Director of Education.

+ Support partnerships and program planning through meeting scheduling, notetaking, task assignment, and follow-up.

+ Manage complex calendars, including travel arrangements and conference logistics for select Education staff.

+ Evaluate, analyze, apply, and modify, as necessary, existing procedures and practices for scheduling, communications, onboarding, and other team and program processes.

+ Serve on hiring search committees as member and/or administrative support, as requested. Assist in hiring processes, including scheduling interviews, onboarding, and maintaining personnel records.

+ Determine appropriate orientation materials for the education team and execute training schedule.

+ Participate in staff and volunteer onboarding and trainings, as appropriate.

+ Prepare and process education team administrative documents, including forms, memos, and reports.

+ Assist with volunteer training and mentoring, as needed.

+ Coordinate staff and volunteer appreciation events.

+ Attend and contribute to daily morning briefings and monthly team meetings.

+ Support the growth and development of CSU Spur programmatic goals.

+ Represent CSU Spur’s Education Team at on-site and off-site promotional events, as needed.

Percentage Of Time45

Job Duty CategoryPublic Program Engagement Support

Duty/Responsibility

+ Train in and support program area facilitation for multigenerational audiences, and PreK-12 school groups throughout the CSU Spur campus as needed.

+ Support and model visitor engagement and customer service on site.

Percentage Of Time5

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

+ Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

+ Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

+ TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

+ Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

+ If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

+ An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

+ An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

+ Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

+ When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

+ Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

+ Please see theRequired Documentssection of the posting.

NOTES

+ Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

+ The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

+ Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

+ All status updates for this position will be sent via email [email protected],[email protected], OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

+ Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Department Contact Information

Human Resources – Talent Acquisition Team, [email protected] call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office [email protected] (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Please detail your experience with program coordination and scheduling staff (Please provide examples)

(Open Ended Question)

+ * Please describe your ability to work independently and take initiative by utilizing critical thinking and problem-solving skills to identify solutions for customer or program challenges

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts

+ Official Transcripts