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Medical Staff Coordinator - Administrator II

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Medical Staff Coordinator - Administrator II

Salary

$23.97 - $38.35 Hourly

Location

Denver, CO

Job Type

Full Time

Job Number

IIC 00417 5/22/25

Department

Colorado Department of Human Services

Division

OBH - CMHIFL

Opening Date

05/22/2025

Closing Date

6/2/2025 12:07 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

3520 W. Oxford Ave. Denver, CO 80236

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Jeru Marshall: [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to current Colorado residents only.

The Colorado Mental Health Hospital in Fort Logan (CMHH-FL) is one of two state hospitals serving our community. The vision of CMHH-FL is to provide the highest quality mental health services to persons with complex, serious, and persistent mental illness within the resources available. Our mission is to support those individuals in achieving their recovery goals and reaching their full potential. CMHH-FL provides inpatient treatment to adult patients, generally between the ages of 18-59. The hospital currently has 138 adult inpatient beds and over six treatment milieus that serve civil and forensic individuals. Medical services, occupational therapy, neuropsychological-rehabilitation services, and trauma-informed care services are available for all patients throughout the hospital.

Through our core values listed below, CMHH-FL staff are committed to:

+ Individual dignity and respect

+ Person-centered, evidence-based care

+ Trauma-informed recovery

+ Multidisciplinary collaboration

+ Diversity and inclusion

+ Strong family and community partnerships

The Chief Medical Officer / Medical Staff Office coordinates providing various psychiatric and medical services to the patients at CMHHIFL. The work unit provides administrative, clinical, strategic, and operational leadership to ensure high-quality care is delivered throughout the hospital. In addition, the work unit is responsible for overseeing all medical staff, administrative, and fiscal matters, ensuring hospital staffing of psychiatric and medical physicians and providers, and ensuring regulatory compliance.

Description of Job

This position makes recommendations and provides professional assistance to the Chief of Medical Staff in managing the organized medical staff. It is accountable for the management of the overall activities of the medical staff, including activities designed to ensure the provision of high-level professional performance by physicians and other medical staff members and to ensure CMHHIFL compliance with stringent external standards such as the Joint Commission and the Centers for Medicare and Medicaid Services by collecting, organizing, analyzing, and interpreting data, and comprehending committee goals, policies, procedures, rules and regulations, etc. to conceptualize the complexity of issues and interpret circumstances in a variety of situations. The position ensures physicians and other licensed medical providers have the appropriate license, credentials, and privileges to practice in the hospital. It ensures compliance with Medical Staff Bylaws and that the delineation of privileges and ongoing review and evaluation of clinicians' performance occur promptly and effectively. It interprets and implements the Bylaws, Rules, and Regulations of the medical staff by collecting, organizing, and interpreting data.

Other duties are as follows:

Management of Medical Staff Credentialing, Privileging, and Appointments:

+ Independently manage and supervise the credentialing/re-credentialing process, including new applicants, initial appointments, temporary appointments, and reappointments for all medical staff.

+ Investigate and verify references, licensure, training experience, education, certification, board appointments, National Practitioners Data Bank status, and other professional qualifications for applicants and reappointments.

+ Ensure privileged applications are processed appropriately, timely, and according to all regulatory requirements. Responsible for knowing and applying standards and regulations related to the credentialing process.

+ Develops and ensures internal processes to track license and credential expiration dates and renewal dates.

+ Make recommendations to the Credentials Committee regarding appointments, reappointments, and changes to medical staff status.

+ Meets with Joint Commission, CMS, 27-65, and CDPHE surveyors during review of medical staff credentialing files and speaks to credentialing and medical staff processes.

+ Facilitates the hiring of new contract and faculty physicians by obtaining necessary faculty appointment documentation.

+ Interprets, revises, and updates Medical Staff Bylaws in collaboration with medical staff leadership.

+ Develops credentialing and privileging plans and processes for both peer and ongoing record reviews, ensuring such reviews are completed in a timely manner, reports are generated for feedback, and credentialing files are updated with necessary data.

Medical Staff / Medical Executive Committee Support, Organization and Participation:

+ Maintains an in-depth understanding of all hospital policies and procedures that impact the medical staff, advising and offering strategic guidance to the Medical Staff and Medical Executive Committee (MEC) when various actions or changes are being considered.

+ Assists with policy and procedure development and revision.

+ Tracks and organizes reporting from all Medical Executive Committee (MEC) subcommittees, ensuring timely reporting to the MEC.

+ Organizes all Medical Executive Committee (MEC) functions by setting up and coordinating meetings, preparing materials and notices before meetings, and documenting proceedings.

+ Responsible for reviewing and analyzing applicable rules and regulations regarding the Medical Staff Bylaws to determine if and when appropriate action is necessary.

+ Assists with preparing the quarterly Governing Body Report.

Medical Student/Intern/Fellow Coordination:

+ Coordinate medical student rotations by working with medical schools to obtain contracts with the

Colorado Department of Human Services, ascertain CMHHIFL preceptors, work with school coordinators to schedule

rotations.

+ Orient students to CMHHIFL policies and procedures. Work with CDHS to ascertain the required

Background checks, fingerprints, and drug screens are completed for the students.

Medical Staff/Student Orientation Management:

+ Provides orientation and training to all new physicians on hospital policies, procedures, expectations, and Physician Practice Protocols.

+ Manages orientation for students, including informing them of applicable hospital procedures and preceptors' expectations.

Manage Internal and External Projects:

+ Manages internal and external projects assigned by the Chief Medical Officer/Chief of Psychiatry/Medical Staff Administrator.

+ Develops and maintains databases tracking progress and provides regular updates.

Purchasing:

+ This position obtains and maintains a purchasing card (P-Card) to purchase items for the medical office.

+ This position follows all policies and procedures relating to being an authorized P-Card user.

Program Support Coverage, Timekeeping/Other Duties as Assigned:

+ Help to support the Chief of Psychiatry, Medical Staff Office, pharmacy, and other programs under the Chief Medical Officer when needed.

+ Additionally, this position is a unit time manager for the KRONOS timekeeping system, actively tracks monthly and bi-monthly employee time, and processes appropriate paperwork for leave time per CDHS requirements.

+ Any other duties that may be needed for this position to complete to meet the mission and vision of the agency.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

+ Five (5) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

+ A combination of related education in Health Administration, and/or relevant experience in an occupation related to the work assigned equal to five (5) years

Preferred Qualifications:

+ Certification preferred (CPCS or CPMSM).

+ A minimum of 3 years of comprehensive experience as a medical staff services professional within a hospital setting.

+ Must have working knowledge of Medical Staff credentialing, basic Medical Staff organizational structure, and regulatory agency requirements.

+ Ability to maintain confidentiality and adhere to HIPAA regulations.

+ Knowledge of quality improvement processes.

+ PC skills, including Google Suite.

+ Problem-solving and analytical skills.

+ Knowledge of medical terminology.

+ Excellent organizational skills, ability to work independently, and ability to work under pressure.

+ Excellent phone and public relations skills, as well as the ability to communicate, both verbally and in writing, with all levels of personnel.

+ Excellent attention to detail.

+ Previous state employee

Conditions of Employment:

+ Former State employees who were disciplined or resigned in lieu of termination must:

+ Disclose that information on the application.

+ Provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.

+ Provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

+ Full Background check:DHS employees (all Direct contact with vulnerable persons):

CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference

Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services),

Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional

Centers, Veterans Community Living Centers)

+ Vaccinations as required by the State of Colorado

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board (https://spb.colorado.gov/) website. An appeal or review must be submitted on the official appeal form (https://spb.colorado.gov/sites/spb/files/documents/Consolidated%20Appeal%20-%20Form%20-%202024.pdf) (Adobe PDF), signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules (https://spb.colorado.gov/board-rules) webpage.

Benefits: If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

+ Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) and dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)

+ 11 paid holidays per year plus vacation and sick leave

+ State of Colorado Employee BenefitHub Resource Center (https://stateofcolorado.benefithub.com/app/home)

+ Employee Wellness program

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

+ *Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) .

Supplemental Information

How to apply to the State of Colorado (https://www.youtube.com/watch?v=bKuwGdPpOW0) (Youtube Video, Runtime 3:59, Closed Captions Available)

The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)

For additional recruiting questions, please contact [recruiter’s email]

Our Values:

+ We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

+ Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

+ We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

+ Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

+ We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

+ Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

The State of Colorado is an equal opportunity employer

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADA Accommodations:

CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

+ This information is available to me and I have read this information.

+ I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

02

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

+ Yes

+ No

03

If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

04

Former State employees who were disciplined or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should not disqualify your application from the current position.

05

How long have you been doing credentialing?

06

Can you describe your experience with verifying credentials in a professional setting?

07

How do you handle a situation where a provider's credentials are expired or incomplete?

08

Could you describe your experience setting up and coordinating meetings, preparing materials, and documenting committee meetings?

09

How do you organize yourself to stay on top of deadlines, track documents, etc.?

Required Question

Employer

State of Colorado

Address

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the "Printer" icon located above the job title

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Website

https://careers.colorado.gov/

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