• Budget Assistant

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025502

     

    Posting/Functional TitleBudget Assistant

     

    University Pay Plan TitleBudget Assistant

     

    LocationSan Marcos

     

    DepartmentIngram School of Engineering

     

    Recruitment TypeOpen to All

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,470.92

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    • Proficient with the Microsoft Office

    • Ability to prioritize workload and manage multiple projects and complete within deadlines

    • Demonstrated communication skills across administrative units

    • Minimum three years of reliable experience working in a professional office environment

    • Maintain confidential information

    • Ability to prepare clear, concise, and grammatically correct correspondence

    • Ability to establish and maintain effective records and files

    • Knowledge of accounting, budgeting, hiring, and purchasing practices

    Preferred Qualifications

    • Prior experience in a university setting

    • Familiar with Concur travel

    • Familiar with Texas State software, i.e., Hireright, PaymentWorks, People Admin, and forms

    • Prior experience in planning successful events/meeting

    • Knowledge of Texas State policies and procedures

    Job Description

    Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

    Job Duties

    • Prepare and execute Marketplace orders in SAP

    • Research vendor information as requested, i.e., vendor number, contact information, etc.

    • Assist faculty with travel in Concur

    • Assist with hiring of faculty and staff

    • Prepare scholarship awards

    • Prepare student stipends under grants

    • Research open encumbrances over 90 days

    • Reconcile Goods Receipts to items received on purchase orders

    • Contact vendors about damaged, lost/late orders

    • Set up vendors in PaymentWorks system

    • Validate invoices to purchase orders and Goods Receipts/research discrepancies.

    • Research info on promo items and request quotes

    • Attend Financial Services meetings

    • Assist in the coordination of special events and meetings

    • Additional duties as assigned

     

    Additional Information to Applicants

     

    Job Open Date05/23/2025

     

    Job Close Date (posting closes at midnight)06/06/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume, cover letter and letter of recommendation to your application.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52786

     

    Applicant Document