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Administrative Assistant

Job Description** **:

This position is responsible for providing administrative support for the Transmission Project Management Organization. The successful candidate must have exceptional organizational and decision-making skills, be a self-starter, and possess the ability and desire to work through changing priorities with minimal supervision.

Duties will include, but are not limited to timekeeping, expense processing, travel arrangements, planning and coordinating various events/meeting, calendar management, preparing correspondence, handling compliance related duties, and assisting with special projects. This position handles extremely personal and confidential information and requires the highest level of discretion, integrity, and ethics. Finally, the successful candidate must exhibit Our Values and be a team player with an exceptional working knowledge of Microsoft office applications.

This position is located at 241 Ralph McGill Blvd., Atlanta, Georgia and is a hybrid role (4 days office/1 remote).

Qualifications

Educational Requirements:

+ HS Diploma with 3+ years’ experience or

+ Bachelor’s degree

Experience Requirements:

+ Experience with business expense processing, timekeeping, calendar management, meeting/event management, and travel arrangements preferred

+ Experience with Microsoft Office applications required

Summary of Position Duties and Responsibilities:

+ Maintaining Managers’ schedules and calendars

+ Processing employee time for multiple employees in Oracle

+ Managing internal tracking and processing of FMLA time documentation

+ Creating and preparing expense statements in a timely manner for multiple employees

+ Scheduling, planning and coordinating meetings and events, including logistics, agendas, presentations, meals, supplies, billing, etc.

+ Setting up and coordinating virtual meetings

+ Maintaining Outlook distributions lists

+ Tracking of ad hoc employee files and other files, some of which could contain confidential or sensitive information

+ Working with other administrative assistants to provide backup coverage and support

+ Assisting with the preparation of presentations, reports and communications

+ Support leadership with hiring processes, including preparing for and scheduling interviews, and compiling information on candidates.

Specific Skills & Knowledge:

+ Supporting a matrix organization with travel arrangements and expense reporting as required.

+ Student of the business and organizational savvy.

+ Coordinating logistics, agendas and scheduling for department and leadership meetings.

+ Overseeing conference rooms and their scheduling, anticipating and resolving scheduling conflicts.

+ Assisting with time entry tasks, including sending reminders, clarifying processes, and reviewing entries to ensure manager approvals are complete.

+ Providing support for the hiring process for leaders, including scheduling and logistics.

+ Coordinating office facilities and managing the procurement of supplies for the department.

+ Building strong relationships with other administrative team members and providing backup support as necessary.

+ Handling mail distribution for the floor.

+ Ability to work independently

+ High discretion, confidentiality, and diplomacy

+ Prioritizing and coordinating tasks with minimal direction

+ Excellent verbal, written, and interpersonal communication skills

+ Assisting with managing others' schedules

+ Intermediate proficiency in MS Word, PowerPoint, Excel, Oracle, and ERP systems

+ Efficient under pressure with multiple deadlines

+ Professional representation of the company

+ Producing accurate and timely results with attention to detail

Working Conditions/Physical Requirements:

+ Ability to work at a computer

+ This position requires occasional travel for events such as, but not limited to team buildings, lunches/dinners, training conferences, offsite meetings, etc.

+ This position requires the ability to lift up to 10 - 20 pounds

**Georgia Power** is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 12309

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Georgia Power