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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400175 Health Humanities & Bioethics

Work Shift:

UR - Day (United States of America)

Range:

UR URG 108 H

Compensation Range:

$24.91 - $34.87

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

With minimal direction, and having authority to exercise independent judgement, decision making and initiative, manage the operations, accreditation process, compliance, recruitment, and education activities for the Health Humanities graduate programs (Masters and Certificates) and all SMD undergrad Pathway programs in the Department of Health Humanities & Bioethics within the School of Medicine and Dentistry. Develop and maintain solid working relationships with the offices of SMD OME and Graduate Education and Postdoctoral Affairs (GEPA), Bursar, Graduate Medical Education, and International Student Services. Advise students with all aspects of degree requirements and student life to ensure they complete their degree programs.

Oversee Graduate education program for the department, working closely with the Department Coordinator for SMD HHB Education. Maintain confidentiality in all interactions. Build relationships with the students, and manage relationships between students and faculty. Facilitate student recruitment and marketing initiatives, as well as participate in the ongoing process to improve and enhance the department’s graduate program, and the SMD Pathways management . Coordinate and facilitate classroom, Blackboard, and student events in partnership with the Department Coordinator.

ESSENTIAL FUNCTIONS

Educational Programs, Recruitment, Admissions, Alumni Relations

With attention to streamlining operations and utilizing technology, manage the inquiry, application, and interview process for graduate programs.

Develop, implement and improve recruitment/admissions materials and processes.

Respond to inquiries from prospective applicants with information about the programs. Follow up with non-matriculated students.

Plan and organize graduate education orientation, social events, and graduation activities.

Manage all activities, including the processing of all applications and admission materials utilizing the application system, Slate.

Screen and evaluate applications.

Coordinate with GEPA on admissions and application processes.

One annual recruitment trip to Amer. Soc. Bioethics and Humanities (3 days)

SMD Graduate Education

Health Humanities Master's Program

Coordinate scheduling of applicant interviews throughout the year with the Education Administrator.

Maintain and update course information including syllabi, Zoom meeting links, classroom locations for 8 semester-long courses throughout the year; collaborate with faculty, providing technical and informational assistance to add materials, links, to individual BlackBoard courses; submit required documentation in MedSlS, and to the Program Administrator.

Infrequent local travel to other universities for recruiting activities.

Pathways in Health Humanities & in Bioethics

Manage all student documentation and administrative support for all meetings, activities and 6-week seminar courses in Phase I and Phase II for two Pathway Directors, and medical students (10-12 students each year) in all 4 years of the Pathway; partner with Pathways Directors to update, organize, and support students and monitors and records their progress with applications, yearly requirements, and final project; interface with mentors and students regularly throughout the year to ensure all Program course requirements are met; review student records and submits paperwork for Certification in the two Pathways.

Develop, analyze, and provide data to Department Administrator for annual budget development and program expense tracking.

•** **Marketing, Website, Social Media

Develop and update department’s website, seeking support from URMC and SMD web services and designers as needed.

Develop and maintain current department’s social media and web presence.

Post regularly on social media.

Make certain that permission slips are on file for all students, faculty, and staff whose pictures, quotes, or voices are on the department’s websites or social media.

Capture photos at events.

Create and develop monthly newsletters.

Publicize events on UR Scientific Events Calendar.

Develop and post flyers for Grand Rounds, special events, and other department hosted activities.

Student Records and Registration

Develop, manage, track, and monitor all official, confidential academic records of current SMD graduate students ensuring the accuracy, integrity, and security of all records. Manage the retention and disposal practices to ensure compliance with institutional policy, as well as state and federal laws.

Coordinate and monitor registration** **each semester** **for graduate and certificate programs.

Follow up with non-registered students to be sure they maintain continuous registration within the program.

Oversee and manage students’ compliance pertaining to HIPAA and mandatory health requirements.

Generate and approve forms for all graduate student scholarships.

Work directly with the Bursar’s Office to resolve students’ tuition issues.

Work collaboratively with the Registrar and GEPA** **on** **academic issues.

Student Support

Serve as the point of contact for students for all graduate educational programs in the department** **. Provide support to graduate students with issues related to their graduate program, including referral to University resources.

Provide guidance and interpretation of academic policies, procedures, and regulations related to matriculation, degree requirements, award and conferral of degrees for all graduate degree programs in the Department.

Ensure that students have access to accurate information.

Build relationships and interact with GEPA, the office of the University Dean for Graduate Studies, and the** **Office of the** **Senior Associate Dean for Clinical Research, as well as the Intercessor's Office and administrators at other schools (School of Nursing, Simon School)** **as needed.

Assist students with disabilities regarding resources and contacts for necessary accommodations.

Represent students in interactions with a multitude of offices across the organizational hierarchy including, but not limited to, GEPA, Bursar's Office, Office of Medical Education, University Health Services, Passport Health, Payroll, Benefits, Finance, CTSI, Financial Aid, Student Affairs, International Services Office, and Student Housing.

Work directly with principal investigators throughout the organization to secure stipend support for graduate students.

Provide advanced degree candidates with specific information and guidance in preparing their masters or doctoral thesis.

Recognize, analyze, and suggest solutions to problems related to individual student programs and requirements for degree completion, and preparation of required correspondence.

Course Schedule/Course Maintenance

Develop, manage and deliver all the semester-based course information and classroom schedules to the Center for Experiential Learning (CEL).

Process transfer credit and course waiver requests in accordance with policy.

Verify that advisory/examination committees meet University and School requirements.

Oversee the course evaluation process each semester and compile evaluation data for dissemination to faculty and GEPA.

Conferences and special events planning

Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

Bachelor’s degree required

2 years relevant prior administrative or managerial experience in higher education or equivalent combination of education and experience required

Experience working with a student information system preferred

Experience preparing and processing payroll forms, running payroll reports to track account distribution, and payroll approval preferred

Experience working with students and faculty preferred

KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of Word, Excel,** **and** **PowerPoint required

Organizational, management, interpersonal and communication skills are essential as building relationships with students, faculty and staff at all levels within the University and outside agencies is critical to this position required

Familiarity with University policies related to graduate studies preferred

Demonstrated willingness to learn new systems and improve workflow efficiencies preferred

Familiar with marketing, social media, and website management preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.