"Alerted.org

Working Title: Office & Admin Specialist

Job Class: Office and Administrative Specialist

Agency: MN Department of Natural Resources

+ **Job ID** : 86360

+ **Location** : St. Paul

+ **Telework Eligible** : Yes; hybrid

+ **Full/Part Time** : Full-time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/23/2025

+ **Closing Date** : 05/29/2025

+ **Hiring Agency/Seniority Unit** : Department of Natural Resources

+ **Division/Unit** : Fish and Wildlife / F&W Administrative Services

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $20.02 - $25.03 / hourly; $41,802 - $52,263 annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical / AFSCME

+ **Work Area** : Division of Fish and Wildlife

+ **FLSA Status:** Non-Exempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The DNR is seeking to hire one (1) full-time Office and Administrative Specialist at our central office in Saint Paul, MN.

This position exists to perform administrative, fiscal, customer service, and clerical support services within department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries and wildlife resources are managed, protected, sustained, and enhanced for the greatest public benefit. This position provides support to the Administrative and Fiscal Staff, and the Fish and Wildlife License Center.

Responsibilities include but are not limited to:

+ Perform office management and administrative support functions so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely and responsibly in accordance with State and DNR policies and procedures.

+ **Support budget management, the purchasing process and asset management so that financial obligations are met timely and in compliance with State, Federal, and DNR policies and procedures. Gathers, verifies, and summarizes data for fiscal and administrative reports. Provides technical advice to office staff. Schedules, trains, and gives technical guidance to co-workers.**

+ **Process and archive reports in accordance with State and Federal retention guidelines. Maintain thorough knowledge of data-entry and result retrieval with department and division database programs.**

+ Fully support and contribute to the successful operation of the Division of Fish and Wildlife and the Department of Natural Resources in a professional manner. As needed, provide specific program support and contribute to special projects as assigned.

This position may be eligible to telework up to 20% of the time, which is subject to change. If approved, the employee would be required to complete a telework agreement. This position will require traveling to our central office location in St. Paul, MN for meetings, training, onboarding, etc. or as needed by supervisor.

Minimum Qualifications

+ Knowledge of customer service practices and principles sufficient to represent the department in a courteous, friendly, helpful, and professional manner in person and over the phone.

+ Knowledge of accounting, bookkeeping procedures, and business principles sufficient to monitor, collect, and analyze data and reconcile errors.

+ Skills in mathematics sufficient to calculate, review and reconcile financial data and balance accounts.

+ Organizational skills sufficient to manage multiple projects simultaneously, work effectively within tight deadlines, and adapt to changing priorities and challenges while maintaining high-quality results.

+ Skills in software such as Microsoft Office (Excel, Word, Access), POS system, Information Access Data Warehouse (Runtime reports), and Outlook sufficient to compose, format, and type scientific reports, letters, memos, permits, and forms so they meet established format requirements.

+ Ability to operate office equipment, such as a calculator, and personal computer.

+ Ability to prepare and interpret complex fiscal records and reports.

+ Ability to discern confidential information and maintain data privacy.

Preferred Qualifications

+ Two (2) years of clerical experience in an office setting providing a variety of office services for staff.

+ Experience with computer programs (Windows, Crystal, Access, Word, Excel, SWIFT, CODA, Outlook, etc.)

+ Knowledge and familiarity of office equipment and the ability to troubleshoot malfunctions and provide general maintenance and upkeep.

+ Ability to analyze problems of various types, evaluate methods of resolution, and develop systematic and timely plans for resolution.

+ Ability to provide support and advise program supervisors and coordinators concerning financial/accounting policies and procedures of SWIFT and SEMA4.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.