"Alerted.org

Job Class: Office and Administrative Specialist, Senior

Agency: MN Department of Natural Resources

+ **Job ID** : 86442

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, Hybrid 50%

+ **Full/Part Time** : Full-time

+ **Regular/Temporary** : Temporary

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/23/2025

+ **Closing Date** : 06/12/2025

+ **Hiring Agency/Seniority Unit** : Department of Natural Resources

+ **Division/Unit** : Operation Services Division - Central Office

+ **Work Shift/Work Hours** : Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $21.90 - $29.65 / hourly

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/ AFSCME

+ **Work Area** : St. Paul, MN

+ **End Date** : 11/05/2025

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Natural Resources is seeking to fill one temporary full-time Office & Admin Specialist Senior position located at the Central Office Headquarters in St. Paul, MN. This position provides administrative support to the Policy and Planning section and Chief Financial Officer in the Operations Services Division. This is a temporary appointment with an end date of November 5th, 2025.

Responsibilities include:

+ Serve as project administrator on specific projects led by Office of Policy and Planning, including projects involving records management, library, data governance, continuous improvement, strategic planning, data practices, and/or rulemaking administration;

+ Provide administrative support to the process of soliciting, selecting, announcing, and disseminating Commissioner's Awards; and

+ Provide administrative support to section manager and staff as appropriate for travel arrangements, coordinate support activities with collogues across the division and agency, and assist the team as needed to ensure its operational success.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete a telework agreement. this position will require reporting to the primary location on a regular basis.

Minimum Qualifications

+ Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, and current.

+ Customer service skills sufficient to respond promptly, professionally, and accurately to DNR personnel, vendors, the public, and other local, state, and federal agencies.

+ Proofreading/editing skills to ensure accuracy of written materials.

+ Advanced skills in spreadsheet and database software sufficient to accurately enter data, retrieve information, manage data, and generate reports.

+ Ability to develop administrative and programmatic procedures sufficient to create and modify procedures and manage electronic filing systems.

+ Spelling and grammar skills sufficient to accurately format and prepare letters, memorandum, forms, graphs, and legislative reports.

+ Knowledge of general office equipment, such as desktops and laptops; connectivity requirements for any remote/home office setups; standard multi-function machines for copying, scanning, and printing; and conventional phone and email systems.

+ Electronic and paper file management skills sufficient to maintain accurate, accessible, and audit-ready accounts of important agency communications and official records, as well as material necessary for successful planning and implementation of team projects.

+ Excellent oral and written communication skills sufficient to implement internal processes with customers, staff, and contractors.

Preferred Qualifications

+ Four (4) years of experience in an advanced administrative support role performing the following duties: supporting project managers or executives in planning and implementing complex initiatives; maintaining and/or making accessible records; and/or working with complex financial or other business data.

+ Experience with Microsoft Word, Excel, PowerPoint, and/or Teams at an advanced level.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

+ Conflict of Interest Review

+ Criminal History Check

+ Education Verification

+ Employment Reference / Records Check

+ License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.