• Office Manager

    Robert Half Office Team (Irvine, CA)


    Description

    Are you an organized, results-oriented professional with a background in financial and administrative processes? Robert Half is partnering with a dynamic organization in search of a Project Accounting and Administrative Specialist to join their team. This role is pivotal in ensuring the seamless execution of day-to-day administrative and accounting operations at project sites.

    Essential Duties and Responsibilities:

    As a Project Accounting and Administrative Specialist, you will:

    + Collaborate with team members to manage and deliver administrative and accounting functions on-site effectively.

    + Utilize and adhere to financial calendars to plan, execute, and ensure timely, accurate financial and administrative workflows.

    + Maintain proper document recording and storage in compliance with the company standards.

    + Support the Project Management team by processing project authorizations, change orders, and cost adjustments.

    + Manage project budgets and change orders within financial and project management systems.

    + Issue subcontracts and subcontract changes, ensuring compliance with insurance, OCIP, and subcontract documentation to facilitate payment releases.

    + Collect and review subcontract billing documents based on project specifications and accurately record or accrue costs in alignment with monthly deadlines.

    + Prepare billing backup and assist in creating complete campus billing submissions each month.

    + Conduct analysis and tracking of subcontractor and sub-tier lien waivers as required.

    + Generate financial reports for project teams.

    + Coordinate weekly union payroll submissions and process timely uploads into the financial system.

    + Assist with new hire setup and resolve timecard corrections.

    + Assist the site superintendent with reclassifying equipment into appropriate scopes and cost codes.

    + Process invoices by coding and obtaining necessary approvals for Accounts Payable submissions.

    + Prepare and post journal entries for cost adjustments.

    + Contribute to the preparation of monthly client billings and accrual submissions as part of the financial closing process.

    + Oversee document control for the project and assist with proper documentation archiving at the project’s conclusion.

    Requirements

    Qualifications and Requirements:

    The ideal candidate will have:

    + Previous experience in the construction industry (preferred).

    + Experience in subcontract management and maintaining financial reports (highly desirable).

    + An Associate degree (preferred).

    + A proven ability to communicate effectively and collaborate within a team environment.

    + Exceptional multitasking skills, producing high-quality work under time-sensitive deadlines while adjusting priorities as needed.

    + Advanced proficiency with Microsoft Office Suite, particularly Excel.

    + Experience with Procore, JD Edwards E1, and Bluebeam (a plus).

    + A demonstrated ability to learn new software and navigate systems to review, track, and upload documents efficiently.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .