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Description We are looking for an experienced Office Manager to join our team in Chantilly, Virginia. This is a long-term contract position that offers the opportunity to oversee essential facilities and travel management functions while contributing to the smooth operation of the organization. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to collaborate effectively across teams.

Responsibilities:

• Manage building security systems, including issuing access cards for employees and updating access permissions as needed.

• Coordinate employee travel logistics, including visa applications, passport assistance, and health recommendations for international travel.

• Maintain and update travel logs, ensuring all records are accurate and electronically filed for team access.

• Review and reconcile corporate credit card statements using Concur accounting software on a monthly basis.

• Update office signage, including door signs and cubicle plaques, to reflect personnel changes such as hires, promotions, and terminations.

• Work closely with the receptionist to ensure the Intranet Calendar includes accurate travel dates, meetings, conferences, and events.

• Resolve vendor billing issues and collaborate with teams to identify cost-saving opportunities for services.

• Organize employee engagement activities, such as seasonal events and regular pop-ups, to foster a positive workplace environment.

• Provide backup support to team members during absences, including reception duties and customer service.

• Maintain memberships for the organization, such as Costco or travel-related organizations, as applicable. Requirements • Minimum of 2 years of experience in office management or a related role.

• Proficiency in accounting software systems, including Concur and ADP.

• Strong knowledge of travel booking systems and processes, such as Concur Travel.

• Familiarity with CRM tools and maintenance management software like Maximo.

• Demonstrated experience with accounts payable (AP) and accounts receivable (AR) processes.

• Ability to manage maintenance requests and schedules effectively.

• Excellent communication skills, including answering inbound calls and coordinating across teams.

• Detail-oriented with the ability to handle multiple tasks and prioritize effectively. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .