"Alerted.org

Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive support. The ideal candidate thrives in a fast-paced environment, demonstrates strong communication skills, and maintains a commitment to operational excellence.

+ Act as liaison between internal teams and external stakeholders to support day-to-day operations.

+ Conduct research, analyze data, and identify/report discrepancies or deficiencies.

+ Manage the complete life cycle of work orders from initiation through completion.

+ Assist in the development and maintenance of procedures

+ Maintain both digital and physical filing systems in line with program requirements.

+ Professionally handle phone and email communications with clients and vendors.

+ Draft and distribute internal and external correspondence including memos, reports, and invoices.

+ Record, disseminate, and archive meeting minutes and key decision points.

+ Coordinate office services, including facility management and vendor interactions.

+ Ensure the office and facility remain clean, organized, and customer-ready at all times.

+ Greet and assist visitors, providing directions and support as needed.

+ Operate office equipment efficiently (e.g., computers, printers, scanners).

+ Identify and prioritize tasks critical to maintaining production flow.

+ Maintain organization and cleanliness within the stockroom.

+ Conduct regular audits to ensure compliance with company policies and regulatory standards.

+ Perform other production-related tasks as assigned.

Requirements

+ Proficient in Microsoft Office and general office equipment.

+ Excellent oral/written communication; strong grammar, spelling, and punctuation.

+ Highly organized, detail-oriented, and able to prioritize tasks independently.

+ Strong time management, problem-solving, and analytical skills.

+ Ability to follow detailed instructions and standard procedures.

+ Self-motivated, dependable, and deadline-driven.

+ Able to handle frequent interruptions and shifting priorities.

+ Maintains confidentiality and builds positive relationships with coworkers and clients.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .