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Description

Job Title: Administrative Assistant

Job Type: Full-Time, Contract/Contract to hire

Position Summary: Under limited supervision, the Administrative Assistant provides general administrative support to a department or group of professionals. This role involves collecting, compiling, and analyzing moderately complex data, preparing reports and presentations, and composing straightforward written communications. The position also serves as a key point of contact for foot, telephone, and mail traffic, engaging with the general public, tenants, merchants, contractors, and law enforcement personnel on a daily basis.

Key Responsibilities:

+ Perform high-level administrative tasks, including confidential clerical work, scheduling, organizing, coordinating, and analyzing data.

+ Participate in administrative functions such as budgeting and developing spreadsheet tracking reports.

+ Assist in the coordination and implementation of internal and external property activities.

+ Act as a liaison with executives, employees, customers, and external contacts to facilitate information exchange and address requests and issues.

+ Evaluate and suggest improvements to management methods, reporting procedures, and workflow to reduce costs and increase efficiency.

+ Provide administrative support to various departments, including Accounting, Specialty Leasing, and Marketing, as needed.

+ Manage general office duties such as answering phones, greeting visitors, word processing, and handling mail.

+ Prepare, edit, and format reports, presentations, and correspondence.

+ Read and sort incoming mail, independently managing responses or routing as appropriate.

+ Oversee service-related functions including maintenance requests, office supply management, and file organization.

+ Schedule meetings, conference calls, and appointments; arrange travel as needed.

+ Maintain and distribute activity/event calendars and lists.

+ Track and update Insurance Certificates for tenants and vendors.

+ Serve as the go-to person for localized computer software and hardware support.

+ Perform other duties as assigned to support team goals.

Qualifications:

+ Proven administrative or office assistant experience, preferably in a dynamic, multi-contact environment.

+ Strong organizational, problem-solving, and communication skills.

+ Proficiency in Microsoft Office Suite and general comfort with computer software and systems.

+ Ability to manage multiple priorities and tasks with a high level of accuracy and attention to detail.

+ Friendly and professional demeanor with excellent interpersonal skills.

+ A commitment to upholding the company’s core values in every aspect of the role.

Requirements Confirm Appointments, Confirming Appointments, Coordinating Appointments, Follow-up Appointments, Daily Mail, Deliver Mail, Delivers Mail, Department Mail, Direct Mail, Distribute Incoming Mail, Forwards Incoming Mail, Inter-Office Mail, Mail Center, Mail Distribution, Mail Packages, Mailbox, Leasing Consultant, Direct Response Marketing, Email Marketing, Assist Guests, Direct Guests, Direct-To-Guest, Annual Budget, Budget Management, Activity Reports, Audit Reports, Complete Expense Reports, Custom Reports, Customized Reports, Department Reports, Detailed Reports, Distribute Reports, Schedule Changes, Schedule Appointments, Schedule Interviews, Schedule Meetings, Scheduled Appointments, Answer, Answering Inbound Calls, Answering Inquiries, Answering Multi-Line Phone System, Professionally Answer, Answering Multi-Line Phone System, Answering Inquiries, Answering Inbound Calls, Answer, Direct Phone Calls, Inbound Telephone Calls, Multi-line Phone Systems, Multiple Phone, Phone Coverage, Phone Etiquette, Phone Inquiries, Phone Messages, Phone Lines, Phone Presenc, Phone Switchboard, Phone System, Phone Voice, Pleasant Phone, Pleasant Phone Manner, Professional Phone Etiquette, Maintenance Requests TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .