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Description

We are seeking an experienced and detail-oriented Accounts Payable Specialist to manage invoice processing, payment operations, vendor communication, and special projects. The ideal candidate has exceptional organizational and analytical skills, thrives in a fast-paced environment, and values collaboration and accuracy.

Key Responsibilities:

+ Invoice Management: Direct the invoice receipt and review process efficiently, ensuring invoices are sorted for proper coding and approval by authorized personnel. Follow up on incomplete documentation as needed.

+ Data Entry: Accurately input approved invoices into the accounting system in a timely manner, ensuring deadlines are met for monthly closings.

+ Payments and Check Processing: Facilitate weekly check runs, manually process check requests, and upload all checks to the bank before releasing them from the office. Ensure approved payments are made by due dates while monitoring cash flow issues with the Accounting Manager.

+ File Organization: Maintain invoices in vendor-specific files and uphold document organization standards required for year-end audits.

+ Accruals: Prepare monthly accrual listings for the Accountant after closing AP.

+ Vendor Communication: Resolve vendor telephone inquiries promptly and communicate critical vendor and government-related issues to the Accounting Manager.

+ New Vendor Setup: Collect and maintain tax information and complete new vendor setup forms systematically.

+ Compliance: Generate accurate 1099 forms at year-end and provide required documentation for audits.

+ Project Support: Assist with special projects in the Finance and Accounting Department as assigned.

Requirements Account Coding, Accounting Software Systems, ERP - Enterprise Resource Planning, Accounting Functions, Accounts Payable (AP), Accrual Accounting, Auditing, Accounting cycle

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .