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SUNY Delhi seeks a dynamic, forward thinking, and engaging Senior Staff Assistant (Purchasing Coordinator) to join the Business and Finance Department. SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity, and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. We are looking for a strategic thinker able to assist in the procurement of quality goods and services and ensure proper procedures are being followed in order to meet SUNY and NYS guidelines. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed.

Principal duties include:

+ Assist as a Purchasing, Accounts Payable and Travel person to promote the initiatives of all three areas to the campus community. This work includes keeping policies and procedures up to date via website, training on campus wide information systems as updated, or as new software is implemented. Hold regular training sessions both in person or virtually on news and information, policy updates and other announcements to campus on procurement topics.

+ Research and maintain a working knowledge of New York State and State University of New York procurement policies and regulations and apply that knowledge to his or her day-to day responsibilities.

+ Assist faculty and staff with following proper purchasing and travel procedures to ensure compliance with applicable guidelines and regulations

+ Review purchase requisitions to ensure best price, Minority & Women-owned Business (MWBE) compliance and appropriate approval requirements are all met.

+ Oversee SUNY's electronic requisitioning procurement system ensuring compliance with all applicable SUNY and NYS regulation.

+ Review requests exceeding procurement policy thresholds to determine whether competitive bidding is required.

+ Manage and update NYS Project Sunlight requirements and educate the campus community to ensure compliance.

+ Administer campus issued Chase and WEX credit card programs for the campus; Reconcile monthly payment statements; Monitor usage to ensure compliance with applicable laws and policies.

+ Troubleshoot and research any issues within purchasing, accounts payable, vendor, department questions, travel, credit card program, etc.

+ Assist manager with updating manuals including job aids, as needed, to include all changes in policy & procedure

+ Assist and support Business Office Team.

+ Assist with non-construction solicitation and bid process: prepare requests for proposals (RFP's), place public advertisements, receive and review responses, assist with selection and award.

+ Prepare and process non-construction contract documents and agreements.

+ Assist with supervision of student workers or interns.

+ Prepare and process journal entries.

+ Serve as the JPMorgan Chase credit card administrator and/or back-up on other card programs as needed.

+ Other duties as assigned.

Job Requirements:

+ Associates degree in business/accounting (or related field) or 5+ years' experience[MEL1] with administrative duties to include purchasing, accounts payable, travel, contract, etc.

+ Proficient computer skills, including Microsoft Office Suite.

+ Ability to work in a team environment and communicate effectively within all levels of the organization.

+ Strong professional phone and email skills.

+ Eye for detail and accuracy is imperative.

+ Ability to prioritize and multitask.

+ Strong interpersonal and analytical skills.

+ Willing and able to perform various special projects and analysis as requested by management.

+ Degree or 5+ years of experience with Purchasing/accounting

Preferred requirements:

+ Familiarity with legal terms and contract language.

Additional Information:

+ Salary: Starting at $57,151

+ Work Schedule: Full-time

+ Reports to: Purchasing & Contracts Manager

+ This is a 12-month position

+ Budget Title: Senior Staff Assistant, SL3

+ This position offers full New York State UUP (FT) (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf) , benefits which are among the most comprehensive in the country with an excellent fringe benefits package

+ Click here for more Information for Prospective Employees (http://www.suny.edu/benefits/newprospective-employees/)

+ SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.

+ SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.