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NY HELP No

Agency Information Technology Services, Office of

Title Project Assistant - Ref ID #18492

Occupational Category Financial, Accounting, Auditing

Salary Grade NS

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Albany - Swan St. Bldg, Core 4, Flr 3

City Albany

State NY

Zip Code 12210

Duties Description ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time.Under the direction of the Assistant Director Financial Admin 2, M-4, the Project Assistant, SG-NS, will evaluate, prepare recommendations, and implement improvements within the Finance division, Accounts Payable section of the Office of Information Technology Services. The incumbent will function as the Accounts Payable (AP) subject matter expert for other projects as needed. The position will work with other areas within ITS and other state agencies to help develop reports, streamline processes and make necessary updates to processes and procedures. Specific duties will include the following:• Work on requirement gathering, while determining if there are any impacts on the current AP and Travel workflow and prepare mitigation plans. • Review existing workflows for each area and identify improvements.• Develop and create customized reports and dashboards based on requirements. • Run and request new SFS reports and validate data in AP Automation.• Communicate issues and information effectively, both verbally and inwriting, with functional and technical staff.• Work on the collection data, research new data and determine if the information needs to be inputted or updated on the ITS Travel and AP website or in the AP Automation. • Conduct and participate in meetings with appropriate participants for assigned projects.• Perform testing and end user training when needed. • Develop and document new workflows and update existing workflows as issues are identified.• Review the BSC Travel and AP performance metrics to identify short falls.• Manage and follow-up on tasks, providing reminders to appropriate personal.• Collaborate with Project Management Office members and key IT staff to analyze and document the current process and identify metrics to measure improvement. • Provide technical guidance and mentorship to other team members.• Supervise subordinate staff and perform all related tasks, including time and attendance and performance evaluations.

Minimum Qualifications Min QualsFive more years of experience within a finance role. The following degrees may substitute for the general experience as indicated:- Associates degree and four years of experience.- Associates degree including 15 semester credits in finance or business administration and three years of experience.- Bachelor’s degree and three years of experience.- Bachelor’s degree including 15 semester credit hours in finance or business administration and two years of experience.- Master’s degree in finance or business administration substitutes for an additional year of experience.Preferred Qualifications: Accounts payable and travel processes and procedures experience.Must have proficient computer knowledge - MS Word, Excel, & Outlook along with experience in using Zoom, Microsoft Teams, and Statewide Finance System (SFS), and some supervisory/staff oversight experience. Must have excellent oral and written communication skills. Must possess the ability to work independently, exercise excellent judgment, and maintain confidentiality.

Additional Comments Some positions may require fingerprinting. Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview. Positions located in New York City, will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:Holiday & Paid Time Off• Thirteen (13) paid holidays annually• Up to Thirteen (13) days of paid vacation leave annually• Up to Five (5) days of paid personal leave annually• Up to Thirteen (13) days of paid sick leave annually for PEF.• Up to three (3) days of professional leave annually to participate in professional developmentHealth Care Benefits• Eligible employees and dependents can pick from a variety of affordable health insurance programs• Family dental and vision benefits at no additional costAdditional Benefits• New York State Employees’ Retirement System (ERS) Membership• NYS Deferred Compensation• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds• Public Service Loan Forgiveness (PSLF)• And many more.The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Some positions may require additional credentials or a background check to verify your identity.

Name ITS Human Resources

Telephone 518-473-0398

Fax 518-402-4924

Email Address [email protected]

Address

Street Empire State Plaza

Swan Street Building, Core 4, Floor 1

City Albany

State NY

Zip Code 12220

Notes on Applying To apply for this position, please submit a cover letter and resume clearly indicating how you qualify for Project Assistant Ref ID #18492. Ensure that you include the vacancy ID in the subject of your email for prompt routing. Your Social Security number may be required to confirm eligibility.