• University Program Associate

    University of North Carolina at Charlotte (Charlotte, NC)


    Position Number: 008316

     

    Department: Urban Research & Community Engagement

     

    Employment Type: Permanent - Full-time

     

    Months Per Year: 12

    Essential Duties and Responsibilities:

    + Coordinates governance and compliance for Urban Institute’s externally funded projects and the Charlotte Regional Data Trust, reporting to the UI Operations Manager.

    + Involves managing legal agreements, data sharing, and research requests while ensuring compliance with UI and Data Trust policies.

    + Serves as a liaison to the Data Trust Board, handling meeting logistics, minutes, and reports.

    + Supports project record-keeping, financial tracking, and data security compliance using systems like Banner and Niner Research.

    + Event coordination and maintaining personnel records.

    + Proficiency in MS Office, Google Suite, and Adobe is required.

    + Provides budgetary support for the Urban Institute and Data Trust, managing financial transactions for Foundation grants, federal grants, contracts, and state funds, with specialized knowledge of Data Trust’s 501©(3) processes.

    + Supports the UI Operations Manager and Business Officer/Data Trust Treasurer, preparing budget reports for the Data Trust Board and handling Banner Finance activities.

    + Budget modifications, personnel paperwork, travel reimbursements, and ensuring compliance with University and state financial policies.

    + Proficiency in Banner Finance, Banner HR, and Niner Research is required to maintain accurate records and reconcile funds.

    + Supports pre- and post-award financial activities, vendor relations, and maintains a financial backup system for fiscal stability.

    Minimum Experience / Education:

    Required Minimum Qualifications:

    Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

    University Preferred Qualifications:

    Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

    Preferred Education Skills and Experience:

    + Bachelor’s degree; or equivalent combination of training and experience.

    + Experience with Board and/or Community stakeholder committee management.

    + Experience with creating and maintaining documents related to Board of Directors and subcommittees.

    + Strong working knowledge of University Systems (i.e. BANNER , e-procurement system, Archibus, Grants and Contract Research software, etc.) is preferred.

    + Proficient with use of MS Office (Word, Excel, PowerPoint), Google Suite, Adobe is required and video-conferencing such as Zoom and Teams.

    + Familiarity with or proficiency in project management software and solutions such as Monday.com, Smartsheet, or Asana.

    + Strong organizational skills and attention to detail for managing complex projects and confidential information.

    + Ability to multi-task, prioritize work and manage a high level of volume that is confidential and detail-oriented; proven ability to learn and apply complex systems and policies.

    + Strong written, verbal and interpersonal communication skills.

    + Must be able to work independently.