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IT Budget Analyst I

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a IT Budget Analyst I on our Information Technology team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 days a week in the office.

This position supports the Director of IT Finance and Business Operations in budgeting, financial analysis, reporting, and contract management. It also provides operational support to the Chief Information Officer (CIO) and the broader IT organization.

RESPONSIBILITIES:

Financial Support

+ Support the annual budget development process, including data collection, analysis, and preparation of materials for review and submission

+ Analyze budget performance; assist department leaders in interpreting financial results and understanding variances from plan

+ Monitor budgets, including payment tracking, reallocation, capital requests, forecasting, and monthly reporting. Collaborate with AMA Finance to ensure alignment with financial policies and address potential concerns

+ Conduct ad hoc financial analysis to support strategic decisions

+ Recommend ways to optimize budgets and improve financial performance; identify cost-saving opportunities through data analysis and financial trend evaluation

+ Assist in evaluating and refining financial processes, identifying areas where policies, procedures, or system practices could be enhanced to improve efficiency or accuracy

+ Maintains financial data, update budgets and track departmental expenses

+ Manage contract workflows in Ironclad, ensuring compliance and timely execution

+ Identify and recommend improvements to financial and operational practices

Operations and Administrative Support

+ Submit and reconcile expense reports

+ Coordinate internal and external communications for the CIO’s office

+ Schedule meetings and support planning of IT department events and engagement activities

May include other responsibilities as assigned

REQUIREMENTS:

Education:

+ Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred; equivalent experience will be considered

+ Familiarity with generally accepted accounting principles (GAAP) is a plus

Experience:

+ 1+ years in a finance support or similar role

+ Experience with contract management systems (e.g., Ironclad) preferred

+ Familiarity with ERP systems (SAP, QuickBooks, etc.) a plus

+ Proficiency in Microsoft Office, especially Excel

+ Strong organizational, communication and problem-solving skills

+ Attention to detail and ability to manage multiple priorities

+ Effective written and verbal communication skills

+ Collaborative, team-oriented approach

This role is an exempt position, and the salary range for this position is $60,588 - $80,417. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be determined by a variety of factors including but not limited to business consideration, geographical location, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association’s benefits offerings, please click here. (https://www.ama-assn.org/about/ama-career-opportunities/thrive-and-grow-your-career-professional-development-ama)

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION