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Description:

BID/JOB ANNOUNCEMENT

PUBLIC RELATIONS REPRESENTATIVE III

Department of Family and Support Services

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary:** **$** **73,140.00/Year

Applications for this position will be accepted until 11:59pm CDT on** **06/5** **/202** **5

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with** **AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5** **. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:** **Apply on the bid site:** **https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en** **AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, participates in and oversees the development of communication and public information materials in order to promote departmental programs and services; serves as a DFSS FOIA Officer, overseeing Freedom of Information Act (FOIA) requests; and performs related duties as required

ESSENTIAL DUTIES:

Departmental Communications Support

• Prepares and oversees content creation, including graphics, for inclusion in departmental newsletters, brochures, pamphlets, and websites

• Utilizes social media platforms and the department website to communicate department programs, events and services

• Designs and coordinates the production of promotional materials including banners and posters

• Oversees and provides technical assistance to staff engaged in preparing and disseminating departmental publications

• Maintains records (e.g., calendars, photo files, contracts, emails) of public information and event-related activities

• Manages departmental division requests for tabling resource packages, swag items, and language line translations

FOIA Officer Responsibilities

• Acts as a FOIA Officer for the department, managing requests for information and responding in writing to inquiries filed by citizens, journalists, community organizations and government agencies regarding DFSS programs, services, and business matters of public record, pursuant to the Illinois Freedom of Information Act (“FOIA”)

• Tracks FOIA requests, due dates and data, sending requests for information to appropriate staff and managing deadlines

• Researches, examines and analyzes documents to provide responsive materials in response to FOIA requests, and makes appropriate redactions of exempt information

• Assesses whether the magnitude of information requested proves burdensome in adherence with the State of Illinois Freedom of Information guidelines

• Crafts official FOIA responses, resolving information requests within the required timeframes and where appropriate, and requests extensions in writing when necessary

• Attends regular FOIA meetings with the Department of Law

Performs related duties as required.

Department of Family and Support Services

**Location:** 1615 W. Chicago Avenue

**Shift** **:** Monday-Friday

**Hours** **:** 9:00am – 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Graduation from an accredited college or university with a Bachelor’s Degree in Journalism, Communications, English or a directly related field, plus three years of experience in the preparation and dissemination of public information; or an equivalent combination of education, training and experience

Note: Applicants selected to interview "are strongly encouraged" to submit up to three samples of past graphic design work at the time of the interview.

Selection Criteria

This position requires applicants to complete an **interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate** (s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

• Previous experience with graphic design

• Previous experience with social media management

• Previous experience with written communication to a variety of internal and external stakeholders

For Information on our employees benefits please visit our benefits website at:

Click Here (https://www.chicago.gov/city/en/depts/fin/benefits-office.html)

For Information on our salary and title structure visit our classifications website at:

Click Here (https://www.chicago.gov/content/dam/city/depts/dhr/supp\_info/JobClassification/2025\_Classification\_and\_Pay\_Plan.pdf)

**APPLICATION EVALUATION:** Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

**COMMITMENT TO DIVERSITY:** To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL** **REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY** **AND** **ALL** **APPLICATION MATERIALS SUBMITTED FOR** **CITY** **EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer and Fair Chance Employer

City of Chicago

Brandon Johnson, Mayor