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Job Title: Job Coordinator / Sales AdminJob Description

Join our dynamic sales team as a Job Coordinator / Sales Admin. This role is essential in supporting one sales representative and their customers, ensuring seamless order processing and customer satisfaction.

Responsibilities

+ Support a dedicated sales representative and their customers.

+ Utilize Excel to track customer orders and transfer data effectively.

+ Process orders and new items promptly using technology applications and standard operating procedures.

+ Enter information into the estimating system or request product quotes to provide costing for management analysis and pricing.

+ Provide pricing, availability, and scheduling information within established guidelines.

+ Track orders, initiate changes, and expedite per customer or sales requests.

+ Liaise between customers and various departments including production, design, shipping, and management.

+ Maintain ongoing relationships with selected customers and the sales team.

+ Manage and track customer warehouse products to ensure availability and manage min/max levels.

+ Address customer complaints and questions, seeking aid from sales and management as necessary.

+ Collaborate with other Customer Service and Sales Support team members to satisfy internal and external customer requirements.

+ Generate cost estimates for products and work with the sales team to ensure accuracy.

+ Handle email correspondence (approximately 60-70%) and phone calls (30-40%) with customers.

+ Complete quality checks with the production team to ensure customer approval.

+ Enter approximately 30-40 orders.

Essential Skills

+ 2-5 years of experience in sales administration, high-level customer service, or project coordination.

+ Professional communication skills, both verbal and written.

+ High level of interpersonal skills.

+ Ability to troubleshoot and think critically.

+ Proficiency in Microsoft Office Suite and the ability to quickly learn CRM or ERP systems.

+ Organizational skills and the ability to comprehend complex industry terminology.

+ Ability to work well in a team setting and independently.

Additional Skills & Qualifications

+ Experience in a manufacturing company is highly beneficial.

+ Understanding of product flow from start to finish is advantageous.

Work Environment

The customer service team consists of 7 diverse individuals and 1 manager, fostering a supportive and collaborative team culture. The company prides itself on a great culture with long-standing employees, offering competitive benefits and opportunities for promotions. Enjoy access to an onsite gym and potential bonuses at the end of the year based on production performance.

Pay and Benefits

The pay range for this position is $25.00 - $28.90/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hillsboro,OR.

Application Deadline

This position is anticipated to close on Jun 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.