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Executive Administrative Assistant

Job Description

We are seeking an Executive Administrative Assistant to provide executive support to our Vice Presidents in the Research and Development and Marketing departments. This role demands exceptional organizational skills to oversee daily office operations and ensure efficient workflows and adherence to organizational policies.

Qualifications:

+ 8+ years of experience supporting leadership staff as a senior administrative professional.

+ Excellent oral and written communication skills to effectively communicate with high levels of the organization.

+ Ability to work independently and identify proactive solutions to complex situations.

+ Manage multiple tasks with high attention to detail, accuracy, and timeliness.

+ Advanced Microsoft Office skills.

+ High school diploma or equivalent; Associate degree or professional certification preferred.

Responsibilities

+ Provide executive support to the Vice Presidents of Research and Development and Marketing.

+ Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies.

+ Manage and supervise administrative staff within Marketing and Research and Development teams, providing guidance, training, and performance evaluations.

+ Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with leadership administration.

+ Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

+ Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, including travel and expense report management.

+ Monitor and report on administrative activities and project progress, providing updates to senior management.

+ Maintain and manage office supplies and equipment, ensuring availability and functionality.

+ Ensure compliance with organizational policies, regulations, and best practices.

+ Participate in special projects and other duties as assigned.

Work Environment

This role is located in Illinois and is open to a remote/hybrid arrangement, requiring three days per week in the office. The work schedule is a minimum of eight hours per day. Monday through Friday 8am to 5pm.

We foster a culture of innovation and growth, providing comprehensive compensation and benefits. Our team is committed to driving better healthcare options for people around the world, and we invest in the growth and development of our employees through comprehensive programs.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Deerfield,IL.

Application Deadline

This position is anticipated to close on Jun 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.