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Job Title: Payroll SpecialistJob Description

We are seeking a dedicated Payroll Specialist to process weekly and bi-weekly union payroll for 25–30 employees, ensuring compliance with collective bargaining agreements. The role involves maintaining accurate payroll records, including timekeeping, deductions, benefits, and tax withholdings, as well as preparing and submitting union reports and remittances. You will collaborate with HR and management to resolve payroll discrepancies and employee inquiries, assist with accounts payable and receivable tasks, and support general office administrative duties. Compliance with federal, state, and local payroll regulations is essential, as is maintaining confidentiality of employee and company information.

Responsibilities

+ Process weekly/bi-weekly union payroll for 25–30 employees.

+ Ensure compliance with collective bargaining agreements.

+ Maintain accurate payroll records, including timekeeping, deductions, benefits, and tax withholdings.

+ Prepare and submit union reports and remittances.

+ Collaborate with HR and management to resolve payroll discrepancies and employee inquiries.

+ Assist with accounts payable and accounts receivable tasks, including invoice processing, payment posting, and account reconciliation.

+ Support general office administrative duties such as filing, data entry, and document preparation.

+ Ensure compliance with federal, state, and local payroll regulations.

+ Maintain confidentiality of employee and company information.

Essential Skills

+ Minimum 2 years of experience processing union payroll.

+ Solid understanding of payroll systems, labor laws, and union reporting requirements.

+ Prior experience in accounting functions, including accounts payable and receivable.

+ Proficiency in payroll and accounting software (e.g., QuickBooks, ADP, or similar).

+ Strong attention to detail and organizational skills.

+ Ability to work independently and manage multiple priorities.

+ Excellent communication and interpersonal skills.

Additional Skills & Qualifications

+ Experience in a construction, manufacturing, or trade union environment.

+ Familiarity with certified payroll reporting and prevailing wage requirements.

Work Environment

The work environment is a small office setting with no more than four other individuals, including the owners. This family-owned company offers an opportunity for growth, potentially leading to a future role overseeing the accounting team.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pekin,IL.

Application Deadline

This position is anticipated to close on May 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.