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Job Title: Facilities Assistant / Office Manager

FACILITIES:

• General knowledge of office and warehouse facilities systems including HVAC, electrical, lighting, etc.

• Coordinate requests for repairs and maintenance

• Interact with building management, day porter and cleaning service as problems arise

• Assist facilities manager to supervise outside vendors

• Assist with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation

• Manage keys and badge access for employees

• Maintain the work area in a clean and orderly condition that follows prescribed safety regulations

• Abide to Environmental Health and Safety Programs

• Be the office’s Safety Warden supporting Emergency Action Plan

• Must be a self-starter who can work well with people at all levels both in and out of the facility

• Perform other duties as requested by management

RECEPTION:

• Manage a welcoming, secure, clean lobby/front desk while greeting guests as they arrive

• Keep office space, supply closet, conference rooms and breakroom in orderly condition

EMPLOYEE ENGAGEMENT:

• Assist Human Resources & Marketing with planning and execution of employee events and engagement activities

• Onboarding duties: Desk assignment and setup, badge request, office tour,

• Perform clerical and ad hoc duties including special requests from employees and guests

ADMINISTRATION:

• Receive, sort and distribute daily mail/deliveries and assist departments with their shipping needs

• Inventory tracking and ordering of pantry, office supplies, new hire supplies, etc.

• Managing Conference room and event calendars as needed

• Ordering catering for meetings and cultural events

Here is some of what you’ll need (required):

• Minimum of 4 year of experience with office management and facilities

• Proficiency in MS office products

• Excellent communication skills

• Attention to detail

• Self-motivated

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on May 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.