• Branch Administrator

    Aston Carter (South Beloit, IL)


    Job Title: Branch AdministratorJob Description

     

    The Branch Administrator will independently manage the day-to-day operations and general administrative activities of the branch division. This role requires collaborating with the Branch and Account Manager to execute various office tasks and projects, providing quality customer service to clients, and communicating to resolve client issues according to company guidelines.

    Responsibilities

    + Manage the branch division’s day-to-day operations and general administrative activities independently.

    + Collaborate with the Branch and Account Manager in executing various office tasks and projects.

    + Perform general administrative duties for the branch office and assist with seasonal transitions.

    + Provide quality customer service to all existing and prospective clients.

    + Communicate and resolve client issues in accordance with company guidelines.

    + Communicate and monitor branch deadlines.

    + Order and maintain branch office equipment and supplies.

    + Prepare and maintain enhancement proposals, work orders, and invoices.

    + Assist in the contract renewal process.

    + Maintain client database.

    + Prepare, maintain, and distribute various weekly/monthly/seasonal reporting to staff and customers.

    + Prepare and maintain job cost, productivity, and gross margin reports.

    + Assist branch with payroll, time and attendance processes, and reports.

    + Participate and contribute to the company’s lean management principles and strategies.

    + Perform other duties and responsibilities as requested or required.

    Essential Skills

    + Minimum 3 years of experience in an administrative or office manager capacity.

    + Experience and exposure to billing, invoicing, proposals, or contract review.

    + 3 years of experience using Microsoft Office tools.

    Additional Skills & Qualifications

    + Bilingual English/Spanish is a plus.

    + Experience in cyclical business industries such as landscaping or construction.

    + Experience with payroll processes, especially using Paycom.

    + Purchase Order and/or Work Order experience.

    + Ability to work independently with strong computer skills.

    + Attention to customer service skills.

    + Strong organizational skills with the capability of multitasking.

    + Ability to handle strong personalities.

    + Comfortable working alone in an office for long periods.

    + Adaptability to cyclical nature of business, managing fluctuating workloads.

    Work Environment

    This position requires coverage of two branches, primarily supporting the South Beloit location with occasional travel to the Hampshire office. The role is onsite from Monday to Friday, 8 AM to 5 PM. The office environment may often be quiet, being the sole administrative professional at each site, with Account Managers coming and going as needed. Frequent interaction with Controller, HR, Payroll, and Accounts Payable teams is expected. The business operates on a seasonal cycle influenced by weather, with varying workloads throughout the year.

    Pay and Benefits

    The pay range for this position is $20.00 - $24.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in South Beloit,IL.

     

    Application Deadline

     

    This position is anticipated to close on May 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.