• Office Services Associate

    Aston Carter (New York, NY)


    Job Title: Office Services AssociateJob Description

     

    We are seeking a dependable and detail-oriented Office Services Associate to join our dynamic team. This role is essential in ensuring smooth day-to-day operations across office services, mailroom logistics, and conference room support. If you thrive in a fast-paced environment and enjoy being on your feet, this could be the perfect fit for you!

    Responsibilities

    + Handle delivery and pickup of USPS and accountable mail, including FedEx, UPS, DHL, and messenger services.

    + Distribute incoming packages and print work throughout office floors.

    + Process all outgoing mail and maintain inventory of mailroom supplies.

    + Assist staff with mail and shipping protocols.

    + Support confidential document shredding in line with company policy.

    + Set up and maintain conference rooms for meetings and events.

    + Monitor and replenish office supplies, including paper, toner, and pantry items.

    + Operate high-speed multi-function devices (MFDs) for large-volume print jobs.

    + Perform quality checks on all print work to ensure accuracy.

    + Maintain and service coffee and ice machines.

    + Distribute firm-wide communications and signage as needed.

    + Prepare workstations for new hires and provide reception desk coverage when required.

    Essential Skills

    + Punctual and dependable with a strong sense of responsibility.

    + Comfortable being on your feet for up to 80% of the workday.

    + Positive, 'can-do' attitude with a willingness to learn and adapt quickly.

    + Detail-oriented and responsive in a fast-paced environment.

    Additional Skills & Qualifications

    + High School Diploma or equivalent.

    + 2+ years of professional office experience.

    + Familiarity with copier, fax, FedEx, and postage machines.

    + Strong multitasking and prioritization skills.

    + Excellent interpersonal and customer service skills.

    + Strong verbal and written communication abilities.

    + Highly organized and capable of working independently.

    Work Environment

    Working within an office environment, you will assist the team with all administrative functions, including working at the receptionist desk, handling mail and postage both inbound and outbound, assisting with event setup, and greeting clients and vendors as they approach. You will be part of a team that values efficiency and client satisfaction, contributing to a workplace that supports strategic business decisions and creates positive experiences for all.

    Pay and Benefits

    The pay range for this position is $23.00 - $24.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in New York,NY.

     

    Application Deadline

     

    This position is anticipated to close on Jun 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.