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Position Information

Posting NumberSRGV8291

Working TitlePROGRAM COORDINATOR

Number of Vacancies1

Location

DepartmentSchool of Nursing

FTE1.0

FLSAExempt

Scope of Job

To assist in the operation of programs and multiple projects, exercising independent judgment and authority as required. Responsible for all phases of programs, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation.

Description of Duties

+ Coordinates programs to ensure that implementation and prescribed activities are carried out in accordance with specified objectives; may also supervise personnel in assigned programs or project areas.

+ Develops and coordinates the implementation of multiple projects and programs.

+ Performs advanced level project assistance in support of the success of the Student Services area for the School of Nursing and the mission of the School of Nursing.

+ Coordinates application, admission, and progression activities and resources for programs.

+ Designs and implements communication plans and participates in outreach and events to connect with, recruit, and engage prospective students

+ Supports students through the application and enrollment process, including designing and conducting workshops for prospective students and newly admitted students

+ Coordinates and facilitates admission application processing and tracking, and follows up with applicants regarding admission requirements, and ensures deadlines are met.

+ Provides information to prospective students and answers inquiries.

+ Creates and maintains data and reports to track applicants, enrollments, and progression of students through the program

+ Coordinates course scheduling and troubleshoot any course registration issues.

+ Creates and maintains Excel spreadsheets and pivot tables to track admission, progression, and graduation of students.

+ Coordinates and tracks students requesting readmissions, leaves of absence, and/or admission deferments.

+ Guides students with the course registration and assists with solving any issues.

+ Process purchase requisitions and is responsible for controlling expenditures in accordance with budget allocations for events and the program.

+ Coordinates the various activities of the programs.

+ Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program.

+ Represents department in official functions.

+ Reviews program records and reports of activities and recommends modifications to methods or procedures as required.

+ Drafts brochures, letters, agendas, and contracts.

+ May plan, develop, organize, and coordinate research and survey designs.

+ Attends meetings, conferences, and seminars related to the program’s mission and goals.

+ Coordinates and organizes seminars, conferences, and presentations.

+ Provides appropriate reports as required for the project or program.

+ Provides ongoing staff development, on site demonstrations and field-based experiences related to projects or programs.

+ Creates and conducts formal training or gives instruction regarding program policies and procedures.

+ Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

+ May coordinate, training activities of the program.

+ Performs other duties as assigned.

Supervision Received

General direction from department manager, director, or assigned supervisor.

Supervision Given

Supervises all assigned professional and support personnel.

Required Education

Bachelor’s degree in a related field from an accredited university

Preferred Education

Master’s degree in Business, Higher Education, Student Personnel Services, or related field from an accredited university. Bilingual (English/Spanish)

Licenses/Certifications

None.

Required Experience

+ Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the programs,or

+ One (1) year of the required experience with a Master’s degree,or

+ Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit,or

+ Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

Two (2) years of higher education experience, preferably in academic advising, admissions, and/or student recruitment

Equipment

Use of standard office equipment. Strong computer skills and knowledge of Microsoft, including but not limited to Word, Excel, PowerPoint, and Outlook.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on-site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date05/21/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/47197

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Teaching Philosophy

+ Writing / Publication Sample

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Multi Media

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Evidence of Teaching Effectiveness

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Teaching Statement

+ Research Statement

+ Additional Document

+ NCCPA Certification

+ State Licensure

+ Representative Research Publication/Grant Documents