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Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

The Administrative Specialist provides key administrative functions and logistical support to the Law Library Administration. This position handles accounting activity in two programs to ensure that expenditures occur within specified budgetary and policy boundaries, as well as reconciles financial reports and prepares internal reports for the Law Library Administration. they are responsible for procuring library supplies and services by preparing contracts, purchase orders, and procurement card transactions. Additional duties include, but re not limited to:

+ Provide administrative support where required to conduct research and analysis to support Law Library Administration priorities and produce professional records, reports, and correspondence in a timely and efficient manner.

+ Serve as a representative of the Law Library when dealing with staff, faculty, students, vendors, and the broader legal and library community.

+ Support the facilities of the Law Library by regularly surveying the building and grounds to identify areas in need of repair or maintenance and placing work orders with the Facilities department.

+ Independently schedule work, set priorities, and establish how to accomplish objectives set by the supervisor, providing backup support for the Business Operations Manager.

Work Interactions

The Administrative Specialist is part of the Administration department of the Law Library and reports directly to the Business Operations Manager, who monitors the entire library budget and maintains the Law Library’s personnel and payroll records. This position supports the work of the Law Library Administration, which includes the Associate Director for Research and User Services, the Associate Director for Resource Management and Technology, and the Director of the Law Library. The Administrative Specialist works with the Business Operations Manager, Financial Affairs staff, vendors, and Purchasing and/or Accounts Payable personnel to track expenditures from order to payment and reconciliation. This position also works with library and other commercial vendors to procure supplies and equipment needed by the Law Library, solicits estimates, places orders, receives materials, pays (via Procurement Card) or clears for payment (if purchase order), and resolves problems with orders, receipts, and payments. In addition, this position has significant contact with all persons who interact with the Law Library Administration, including regular contact with a variety of Law Center and University staff, faculty, and administrators as well as external customers, requiring that the person in this position to possess excellent communications skills.

Requirements and Qualifications

+ High School Diploma and 2-4 years of experience; Bachelor’s degree preferred

+ Knowledge of accounting and bookkeeping procedures and experience using spreadsheets and/or accounting systems

+ Proficiency in the use of standard office equipment, such as printers, copiers, faxes, and scanners, as well as excellent skills with standard office productivity software including the Google Workspace (Gmail, Google Docs, Calendar, GChat, etc.) and other applications, Microsoft Office Suite (Word, Excel, Outlook and PowerPoint), including the use of advanced formatting of Word, and the ability to set up and use Excel and Google spreadsheets.

+ Ability to effectively manage and prioritize multiple tasks

+ Excellent interpersonal communication skills and a strong service orientation

+ Experience in academic library procedures and workflows preferred

Work Mode Designation

This position has been designated as Hybrid 4 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Please submit a cover letter and resume. Preferably these documents should be combined into a single PDF.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .

EEO Statement:

GU is an Equal Opportunity Employer (https://policymanual.hr.georgetown.edu/200-hiring-and-employment/201-equal-employment-opportunity-affirmative-action/) . All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law (https://georgetown.box.com/s/jkc3kxwrf56e1n2km0jh1vj09fvanw70) .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .