• Medical Assistant Back Office - Float

    Actalent (Hackettstown, NJ)


    (Email me:[email protected] ( send me an updated resume/best time to chat this week, 5/12-5/15)

     

    Medical Assistant - Back Office

    Job Description

    We are seeking a skilled Medical Assistant to join our back office team, where you will play a crucial role in maintaining accurate patient records utilizing Medent as EMR. You will provide essential information to patients regarding treatments, medications, and post-procedure care, ensuring a seamless healthcare experience.

    Responsibilities

    + Update and maintain accurate patient medical histories and records.

    + Provide patients with information on treatments, medications, and post-procedure care.

    + Work with healthcare providers to ensure smooth patient flow and efficient office operations.

    + Assist with patient examinations, taking vital signs, and preparing patients for procedures.

    + Log medications, reconcile with pharmacy for medications, and update computer systems for MRI, CAT scan, and other requests.

    + Complete return to gym and sports notes; input script into EMR and call facilities for STATs.

    + Prepare patient charts ahead of scheduled appointments and confirm missing patient forms for printing.

    + Handle scheduling and rescheduling appointments, supporting call center operations when necessary.

    + Support fax machine operations between offices and add files to patient records.

    + Schedule face-to-face appointments with patients upon leaving their previous appointment.

    + Verify patient insurance coverage and collect copayments.

    + Maintain and update patient records, ensuring confidentiality and accuracy.

    + Process insurance claims, create invoices, and manage patient accounts.

    Essential Skills

    + Experience with EMR systems, specifically Medent.

    + Previous experience as a Medical Assistant.

    + Knowledge of medical assisting and insurance procedures.

    Additional Skills & Qualifications

    + Certification preferred, but not required; outdated/expired certifications are acceptable.

    + Insurance knowledge from previous roles is a plus.

    Work Environment

    The work schedule is Monday through Friday, either from 7:30 am to 4:00 pm or 9:00 am to 5:00 pm, with one evening shift per week from 12:00 pm to 8:00 pm. The evening shift will be scheduled in advance and will follow a routine. *Employees will work one weekend around once a quarter based on staffing needs. You will be expected to cover all sites, including Randolph, Sparta, Hackettstown, Morristown, and Cedar Knolls. A routine will be established, but flexibility is required to cover any site as needed. The role is expected to be 40 hours per week, and consultants must stay until the last patient leaves. The position involves significant face-to-face interaction with patients, processing 20-40 patients a day, depending on provider rotation, with approximately one patient every 15 minutes. The work environment is supportive and collaborative, with providers eager to teach and friendly.

     

    The organization offers a large network with six offices in New Jersey, maintaining a small group feel. Permanent perks include a 401K match, high PTO packages, and bonding activities like a yearly party. The company employs over 80 individuals across various skillsets in all offices.

    Pay and Benefits

    The pay range for this position is $20.00 - $23.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Hackettstown,NJ.

     

    Application Deadline

     

    This position is anticipated to close on Jun 6, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.