"Alerted.org

ADMINISTRATIVE ASSISTANT 5 (EXECUTIVE OFFICE)

Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4950216)

Apply



ADMINISTRATIVE ASSISTANT 5 (EXECUTIVE OFFICE)

Salary

$3,127.00 - $6,136.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

PNO-895-052325-AP

Department

Port of New Orleans Port Commission

Opening Date

05/23/2025

Closing Date

6/6/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

PNO-895-052225-AP

Our Mission

To drive regional economic prosperity by maximizing the flow of international trade and commerce as a modern gateway.

About the Port of New Orleans (Port NOLA)

The Port of New Orleans (Port NOLA) is a dynamic and vital economic engine for the state of Louisiana and the Gulf Coast region. As a deepwater multi-modal port, Port NOLA facilitates global trade through its efficient infrastructure and strategic location. We are committed to driving economic growth, fostering community partnerships, and operating with excellence in all our endeavors.

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Chief of Staff Executive Assistant to provide crucial administrative and operational support to the Chief of Staff and the Board of Commissioners. This role requires exceptional judgment, discretion, and the ability to manage complex tasks in a fast-paced environment. The ideal candidate will be a highly resourceful individual with strong communication and problem-solving skills, capable of anticipating needs and working independently. This position offers a unique opportunity to gain exposure to the executive leadership and strategic initiatives of a major port authority.

Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees. Employees have access to the following benefits:

+ Medical / Dental / Vision Insurance

+ Health Savings Account (HSA)

+ Medical and/or Dependent Care Flexible Spending Account (FSA)

+ Life Insurance options

+ Long Term Disability Plan

+ State of Louisiana LASERS state pension program

+ Deferred Compensation Plan (457 plan) with employer match

+ Paid Louisiana State Holidays; and paid Annual and Sick Leave

+ Wellness Center located in the Port Administration Building

+ Ship Shape Wellness Program

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

+ Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Selected Preferred Competencies:

+ Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

+ Demonstrating Self-Awareness:The ability to manage your personality, behavior, skills, and emotions.

+ Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.

+ Solving Problems:The ability to discover solutions to problems.

+ Thinking Strategically:The ability to generate insights and identify opportunities for future growth of the organization.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

Ashanti Perkins

Port of New Orleans / Human Resources

New Orleans, LA 70160

504-528-3274

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

Job Duties and Other Information

Responsibilities

+ (40%) Executive Support:

+ Provide comprehensive administrative support to the Chief of Staff, including managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (domestic and international), and preparing agendas and meeting materials.

+ Assist the Chief of Staff in tracking and managing strategic projects and initiatives, ensuring deadlines are met and deliverables are on schedule. This may involve gathering information, preparing reports, and following up on action items.

+ Conduct research and gather information on relevant topics to support the Chief of Staff's initiatives and decision-making.

+ Act as a primary point of contact for internal and external stakeholders on behalf of the Chief of Staff, screening calls, responding to inquiries, and drafting professional correspondence.

+ (10%) Office Management:

+ Oversee the efficient operation of the Chief of Staff's office, managing supplies, equipment, and other administrative needs.

+ Assist with special projects and initiatives as assigned by the Chief of Staff, which may include event planning, data analysis, and process improvement.

+ Handle sensitive and confidential information with the utmost discretion and professionalism.

+ (50%) Commissioners Management:

+ Preparing agendas: Often in collaboration with the Board Chair and/or CEO. This includes gathering relevant information and ensuring all necessary items are included.

+ Scheduling meetings: Coordinating dates, times, and locations for board and committee meetings, and sending out meeting notices and reminders.

+ Preparing and distributing board materials: Compiling and sending out agendas, reports, financial statements, and other relevant documents to board members in advance of meetings.

+ Taking minutes: Accurately recording the proceedings, key discussions, decisions, and action items of board and committee meetings.

+ Preparing and distributing minutes: Drafting minutes promptly after meetings for review and approval by the board.

+ Tracking action items: Following up on tasks assigned during meetings to ensure completion.

+ Ensuring quorum: Confirming that the required number of board members are present for meetings.

+ Managing logistics: Handling any logistical arrangements for meetings, such as room booking, catering, and technology.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to communicate effectively based on our definition: The ability to relay information

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ I have no experience and/or am uncomfortable displaying professionalism

+ I have limited experience or require assistance to display professionalism

+ I can display professionalism

+ I can display professionalism and help others improve their ability to display professionalism

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

+ I have no experience and/or am uncomfortable managing projects

+ I have limited experience or require assistance to manage projects

+ I can manage projects

+ I can manage projects and help others improve their ability to manage projects

06

Explain your rating by providing specific and relevant examples in the box below

07

Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.

+ I have no experience and/or am uncomfortable solving problems

+ I have limited experience or require assistance to solve problems

+ I can solve problems

+ I can solve problems and help others improve their ability to solve problems

08

Explain your rating by providing specific and relevant examples in the box below

09

Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ I have no experience and/or am uncomfortable thinking critically

+ I have limited experience or require assistance to think critically

+ I can think critically

+ I can think critically and help others improve their ability to think critically

10

Explain your rating by providing specific and relevant examples in the box below

11

Have you included ALL of your work experience on your application? If not, please return to the "work experience" section to complete your application.

+ Yes

+ No

12

Are you currently employed by the Port of New Orleans?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

Apply

Please verify your email addressVerify Email