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_Accounts Payable Specialist_

_Ultimate LLC is immediately hiring an Accounts Payable Specialist for our operations in the Topeka, KS area, with the option for remote work. The pay range is up to $50,000 per year based on experience. We are looking for skilled professionals to join our team of dedicated, safe, productive, and proven individuals. Ultimate LLC provides weekly pay for all employees with no week in the hole and optional direct deposit._

_About this Role_

_As an Accounts Payable Specialist, you will play a critical role in managing daily billing procedures and ensuring timely and accurate payment of invoices for Ultimate LLC. You will be a trusted team member, maintaining precise financial records, fostering strong vendor relationships, and supporting the accounting team with clear communication and problem-solving skills. Your attention to detail and organizational abilities will contribute to the smooth operation of our financial processes._

_Ultimate Job Duties_

+ Process vendor invoices, verify alignment with purchase orders and packing slips, and post invoices accurately after verification

+ Process transactions, issue checks, and update ledgers with precision

+ Assist with audits and resolve discrepancies promptly

+ Collect and verify credit card receipts, post credit card payments, and reconcile monthly statements

+ Coordinate uniform rentals with employees and vendors, managing all communication and contract agreements with vendors such as Cintas

+ Pay invoices by verifying transaction details, scheduling disbursements, and obtaining payment authorizations

+ Reconcile vendor accounts by verifying statements and transactions for accuracy

+ Monitor accounts to ensure payments are current and up to date

+ Maintain vendor files, correspond with vendors, and respond to inquiries in a timely manner

+ Process 1099 forms at year-end for applicable vendors

+ Complete credit applications for prospective vendors and manage account terms for existing vendors

+ Provide tax exemption certificates to vendors as needed

+ Update and maintain customer files, including changes to names, addresses, mergers, or mailing instructions

+ Generate reports on the status of vendor accounts as requested

+ Support the Accounting Manager and accounting/finance team with additional tasks as needed

+ Maintain confidentiality of organizational and employee information

+ Ensure compliance with financial regulations and company policies

Ultimate Accounts Payable Specialist Requirements

+ Bachelor’s degree in accounting or related field preferred, or equivalent experience; high school diploma or equivalent required

+ 1-3 years of accounts payable and/or receivable experience

+ Proficient in Microsoft Office (Word, Excel, Outlook); experience with Foundation Accounting Software preferred

+ Strong organizational, critical thinking, and communication skills

+ Exceptional attention to detail and commitment to professional integrity

+ Excellent verbal and written communication skills, with the ability to protect confidential information

+ Ability to manage multiple tasks, deadlines, and priorities effectively

+ Ability to identify issues, develop solutions, and collaborate on implementation

+ Physically mobile with reasonable accommodations, including the ability to sit for extended periods, read computer screens, and talk on the phone

+ Ability to bend, reach, kneel, twist, and grip items while working at a desk

+ Ability to lift up to 10 pounds

Benefits of Working at Ultimate LLC

+ Weekly pay with direct deposit

+ Health insurance

+ Dental and vision coverage

+ 401k

+ Paid time off

+ Referral bonus program

+ Pay increase based on quality of work

+ Paid training as needed

+ Long-term work

+ ID theft protection