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Job Overview:

Provide professional administrative and clerical support including mailing, scanning, faxing and copying to field staff and management. Perform all other duties as required. Job is located on site in Findlay, Ohio and will be in an office setting. Monday -- Friday 8:00 -- 5:00 PM schedule.

Key Responsibilities/Accountabilities:

+ Provide professional administrative and clerical support including mailing, scanning, faxing and copying to field staff and management.

+ Manage shop data including organizing, uploading, and maintaining project data received from the fabrication areas.

+ Assist Project Managers in entering projects into system

+ Generate, maintain and manage project documents as needed, including sending invoices, scheduling kick off or summary meetings, etc.

+ Assist in travel arrangements for staff.

+ Perform general office duties such as maintaining records management systems.

+ Answer Service Hotline and direct calls for service to correct person.

+ Administer onboarding process for new hires in the shop, office, service, construction, and other areas as instructed in conjunction with HR.

+ Work with supervision to coordinate employee training.

+ Accounts Receivable and Accounts Payable entry and processing.

+ Other duties as assigned.

**Basic Qualifications** :

+ Possess 5 years of administrative experience.

+ Written, verbal, and interpersonal skills including proofreading and editing with particular attention to detail.

+ Ability to manage the workday to meet project deadlines.

+ Ability to respond to in person or written communication from internal and external customers.

+ Previous experience in an engineering and fabrication environment is preferred.

+ Proficient with the Microsoft Office Suite (i.e. Excel, Word). Salesforce, Teams, and Concur experience a plus.

+ Familiarity with basic database access and design.

+ Ability to perform work under moderate supervision in accordance with project policy and procedure, while maintaining a focus on productivity and efficiency.

+ Flexibility to problem solve within the scope of assigned tasks while maintaining compliance with all defined policies and procedures.

+ Able to work at a desk productively.

+ Able to climb stairs to access project facilities.

+ Able to lift up to 50 lbs.

ABOUT APTIM

APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.

What you can expect from APTIM:

+ Work that is worthy of your time and talent

+ Respect and flexibility to live a full life at work and at home

+ Dogged determination to deliver for our clients and communities

+ A voice in making our company better

+ Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $23/hour to $28/hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ .

+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.

+ Life insurance

+ Short-term and long-term disability insurance

+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 2025 401(k) Plan Features (makeityoursource.com) (https://aptim.makeityoursource.com/getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf)

+ APTIM - Helpful Documents

+ APTIM 2025 401(k) Plan Features (https://aptim.makeityoursource.com/getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf)

+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)

Watch our video:

About APTIM - In Pursuit of Better (https://www.youtube.com/watch?v=cCRFRS4ZZjg)

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Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing [email protected] or calling 855.343.5600 for assistance.

EOE/Vets/Disability