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Job Description

To be considered for this position the candidate must be serving permanently in the title of Associate Staff Analyst, or be reachable on the civil service list, or be eligible under the 55a program.

Transportation Planning & Management (TPM) is responsible for the safe, efficient and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division’s core functions operational responsibilities for street infrastructure that regulates traffic flow, parking and commercial deliveries and ensure the safety of motor vehicle occupants, pedestrians, and bike riders, and for developing and implementing a wide range of projects that further safety, efficiency and sustainability goals.

The Strategic Planning Unit focuses on regional planning, accessibility, equity, and data management. TPM is seeking an administrative support specialist to assist the Director to smoothly execute its core functions. Reporting to the Director of Strategic Planning, the support specialist will track invoices, manage contracts, budgets, and procurement processes. This role also provides essential support to the Director and three Deputy Directors, facilitating seamless coordination across the unit.

Key Responsibilities:

- Oversee vendor invoice tracking and processing, ensuring compliance with policies and deadlines.

- Develop and maintain an internal invoice tracking system and generate reports for budgetary reviews.

- Support contract management, procurement tracking, personnel processes, and budget reconciliation.

- Coordinate calendars, schedule meetings, and prepare agendas to assist the Director and Deputy Directors.

- Produce, proofread, format, and edit reports, spreadsheets, and presentations.

- Respond promptly to inquiries and complaints through ARTS and other platforms.

- Organize and maintain physical and digital files for efficient record-keeping.

- Perform other administrative tasks as assigned to ensure smooth day-to-day operations, including coordinating the Unit’s input into the Division’s Bi-weekly Reports.

Preferred Skills

The ideal candidate will demonstrate proficiency in financial and procurement systems such as PASSPort, and familiarity with ARTS or similar tracking systems. Strong analytical skills for budget tracking and report preparation, along with experience in contract management and procurement processes are essential.

Advanced expertise in Microsoft Office Suite, exceptional organizational and time-management abilities, and attention to detail are crucial for success in this role. Additionally, the candidate should possess excellent interpersonal and written communication skills to collaborate effectively with stakeholders and handle confidential information with professionalism and discretion.

Additional Information

To be considered for this position candidate must be serving permanently in the title of Associate Staff Analyst, or be reachable on the civil service list, or be eligible under the 55a program.

This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your resume or cover letter that you would like to be considered for the position under the 55-a program.

Hours/Shift: 35hrs / 9 - 5

Work Location: 55 Water Street, New York, NY 10041

To Apply

All resumes are to be submitted electronically using one of the following methods:

Current city employees, please log into Employee Self Service, follow the Careers Link and search for Job ID #: 713505

All other applicants go to www.nyc.gov/careers and search for Job ID # 713505

No phone calls, faxes or personal inquiries permitted.

Only applicants under consideration will be contacted. Most public libraries have computers available for use.

Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.

For more information about DOT, visit us at: www.nyc.gov/dot.

ASSOCIATE STAFF ANALYST - 12627

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.

3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.

5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 79,473.00

Salary Max: $118,334.00