• AP/AR Specialist

    Robert Half Finance & Accounting (West Springfield, MA)


    Description

    Accounts Payable/Accounts Receivable (AP/AR) Specialist – Construction Industry

     

    Direct-Hire / Permanent position

     

    Robert Half contact: Drew.Schroll@RobertHalf com.

     

    *Fully onsite, 5 days per week in-office position*

     

    Robert Half is seeking an experienced AP/AR Specialist to join our clients team in the construction industry. This position will join an accounting team consisting of a CFO, Controller, Assistant Controller, and other Project Accountants.

    Responsibilities:

    AP:

    + Process vendor invoices, including matching purchase orders, reviewing discrepancies, and resolving billing issues promptly.

    + Code, audit, and enter invoices into the accounting system with accuracy.

    + Prepare weekly/monthly payment runs, including checks, ACH, and electronic payments.

    + Maintain vendor files, ensuring appropriate tax forms (W-9s) and compliance documents are up to date.

    + Assist with negotiating payment terms and managing lien releases when necessary for subcontractors and suppliers.

    AR:

    + Generate and distribute customer invoices based on project milestones or contractual agreements.

    + Apply payments to customer accounts and monitor aging reports to ensure timely collections.

    + Resolve customer billing issues, discrepancies, or outstanding payments, maintaining positive client relationships.

    + Work closely with project managers to confirm billing accuracy and maintain detailed records of all transactions.

    General:

    + Assist with month-end and year-end close processes, including reconciliations of AP and AR accounts.

    + Monitor cash flow by maintaining accurate and up-to-date records of receivables and payables.

    + Collaborate with the finance team to support audits and generate financial reports as needed.

    + Stay informed on applicable state and federal tax regulations regarding invoices and AP/AR compliance.

    Qualifications:

    + 2+ years of experience in AP/AR, preferably within the construction industry.

    + Proficiency in construction accounting software and Microsoft Excel (advanced skills preferred).

    + Strong knowledge of lien waivers, progress billing, and retainage practices.

    + Exceptional organizational and time-management skills, with great attention to detail.

    + Excellent communication skills, both written and verbal, for vendor and customer interactions.

    Preferred :

    + Associate’s or Bachelor’s degree

    + Familiarity with job costing and construction-specific billing processes (e.g., AIA billing).

    + Experience with multi-state tax compliance and/or certified payroll reporting.

     

    Our client offers a very strong health insurance and overall benefit package for all employees.

     

    For immediate consideration, please apply today and/or email your resume in confidence to: Drew.Schroll@RobertHalf com.

    Requirements

    Accounts Payable/Accounts Receivable (AP/AR) Specialist – Construction Industry

     

    Direct-Hire / Permanent position

     

    Robert Half contact: Drew.Schroll@RobertHalf com.

     

    *Fully onsite, 5 days per week in-office position*

     

    For immediate consideration, please apply today and/or email your resume in confidence to: Drew.Schroll@RobertHalf com.

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .