"Alerted.org

*This position may be eligible for the statutory increase, effective July 1, 2025.* *Work Unit Overview: * The Director's Office, within the Department of Natural Resources and Conservation (Department) is responsible for the Department’s budget preparation, accounting (state and federal), trust record management, revenue collections, information processing, purchasing and contracting, payroll and personnel services, legal and public information. The division provides financial and department policy direction to the legislature during the legislative session and the interim. The Department receives funding from over 40 accounts. The Department has a biennial budget of approximately $50 million funded through various revenue sources including the general fund, a variety of state special revenue funds, federal funds, debt service funds, proprietary funds and trust funds. The function of the Financial Services Office (FSO) is to provide financial management services to the department and assist other users of financial data both within and outside of state government. The FSO is responsible for the development, implementation, and maintenance of the agency’s budgeting, accounting, payroll, reporting, and procurement and contracting systems that meet adequate internal controls and are in compliance with generally accepted accounting principles and related state and federal laws, policies, and procedures. *Job Overview: * This position, under the supervision of the Accounting Supervisor, serves as an accounting technician for the cashiering duties, maintenance of the Department’s ProCard receipts, and contract payments. They will perform a variety of duties related to deposits and distribution of agency revenues, analysis of data, reconciliation of various accounts, technical support, data management, and various other duties as assigned. The position will account for receipting of funds into the Trust Lands Management System (TLMS), processes all contract and grant payments, prepares all accrual journals associated with those payments, reconciles accruals and the Contracts and Grants System (CGS), and ProCard receipt tracking, reconciliations and associated correcting journals. *Essential Functions (Major Duties or Responsibilities): /These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent./* Responsible for: * Processes Helena area deposits of checks and cash, inputs the deposits into TLMS, ensures correct information on treasury deposits, and processes the deposits through the U.S. Bank Singlepoint check scanner. Ensures that all deposits are correctly coded with appropriate business function or warrant code in TLMS and inputs proper coding into accounting database. * Processes all Department wires-in, inter-unit journals received from other state agencies and credit card payments. * Maintain and audit all Department purchasing card accounts and receipts. Verifies all statements, confirms/updates in coding(organization numbers and accounts) with charges/receipts received in the financial services office. Corrects organization number or account, as needed. * Verifies proper authorized signatures by Department staff are included on all Procard receipts. Verifies allowable charges and valid data using knowledge of state and federal statutes, rules, regulations, and policies. Check lodging receipt rates charged against federal lodging rates on the internet. Notify Department staff if exceeded allowed rate and to complete DOA travel policy form "Attachment A Request for Reimbursement of Lodging at Actual Cost In-State/Out of State". * Add, inactivate, activate, or terminate a cardholder's account using the US Bank system. Increase/decrease Procard limits using the US Bank system per requests from appropriate Department staff. * Conduct training for Department staff on various processes within the accounting department. * Processes monthly journals to correct Procard coding per audit of actual receipts and by request of Department staff. * Processes monthly journals for all fuel charges made using the Procard during each Procard cycle calculating the fuel taxes paid, crediting the Org and establishing accounts receivables to the federal government and Montana Department of Transportation. * Responds to questions and concerns from field office staff using the ability to interpret, apply and explain state and Departments policies and procedures; resolving procedural, technical and operational problems with minimal assistance. Maintains confidentiality on account records and processes; and communicates effectively with other staff, vendors and the public. Duty 2 * Processes all contracts and grants payments. Verifies accuracy of payments and inputs voucher and accrual journal information. * Prepares vouchers and accrual journals associated with payments. Verifies proper authorized signatures by Department staff are included on all payments. * Prepares additional spreadsheets for reconciliation for accrual trust splits and performs quarterly accrual reconciliations. * Assists with input of A and B Accruals during Fiscal Year-End. * Works with Division personnel to process all refunds to vendors from various Department programs. Ensures that vendors are set up for payments. * Contacts suppliers to obtain tax Identification number, correct address, and W-9, as needed. * Inputs proper coding into accounting database for all field office deposits and identifies and resolves errors or discrepancies with deposits. Duty 3 * Maintains contract performance bond accounts and Trust Land Management Division (TLMD) bond accounts. This involves collecting bond money, receipting bond money into appropriate account, releasing bond money on a voucher when notified by appropriate DNRC staff, and balancing bond accounts. * Investigates NSF checks returned by the state Treasurer’s office. This includes determining which Department program received the NSF check by researching and coordinating with other staff and personnel from field offices, and reversing the NSF check's SABHRS account coding. * Researches monthly stale-dated warrants, updates excel tracking worksheet and submits proper forms and SABHRS documents as needed to resolve the issue. * Assists in processing payments for fire suppression: * Inputs fire suppression emergency equipment use invoices (EEUI) for payment into SABHRS. * Checks both the math for accuracy and proper authorization by the supplier and Department staff on the EEUI. * Performs routine reconciliations. * Assist Office staff with various tasks, as needed. Other duties as assigned *Supervision: *This position does not supervise. All applicants must submit the following (only electronic materials will be accepted): * Resume * Cover Letter HELPFUL HINT: You must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. Benefits: * Paid Vacation, Sick Leave and Holidays * Health, Dental, Prescription, and Vision Coverage * Retirement Plans * Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  Look here, https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service to learn more and see if you may qualify! If you have any questions or would like to review the job description for this position, please email Makayla Mangold at [email protected]. *Minimum Qualifications (Education and Experience):* * Associate degree in accounting, business or related field. * One year of accounting or other applicable experience * Other combinations of education or experience may be substituted. *S**pecial Information:* Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. *Eligibility to Work:* In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". **Title:** *Accounting Technician 2* **Location:** *Helena* **Requisition ID:** *25141208*