"Alerted.org

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500160 Pharmacy SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Working under the direction of the Supervisor, Staff Administration, with minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced administrative skills and proficiency. Individual provides support for the Directors and Management Team of the Department of Pharmacy, as well as the department’s residency programs. Incumbent is responsible for considerable departmental administrative details and duties requiring experience with policies, procedures, and practices of the University/SMH or in other demonstrated and related equivalent situations. With regard to department business matters, individual has frequent contact with Directors, faculty members, medical, and other administrative staff. Is responsible for the review and maintenance of the day-to-day clerical operations for the department.

ESSENTIAL FUNCTIONS

+ Provides scheduling support to the inpatient department to include managing senior leadership calendars, scheduling interviews, and scheduling meetings.

+ Supports the department’s residency program.

+ Including, scheduling yearly events, residency graduation, residency onboarding, and collaborating with the education coordinator on matching of residents to URMC.

+ As well as, other Residency duties that apply.

+ Processes reimbursement for the department to include, certifications, classes or related licensure reimbursement.

+ Coordinates travel arrangements for leadership including booking flights and hotels, assuring timely meeting registration and processing travel-related expense reports.

+ Support the department with supply ordering and event coordination.

+ Support the departmental student rotations, including high-school shadowing and APPE rotations.

+ Collect required documentation from students to fulfill the on-site requirements.

+ Communicate with the preceptors and Pharmacy Education Coordinator as needed to ensure all rotations are prepared ahead of their start date.

Other duties as assigned such as assisting with department accreditations, coordination of community events, and pulling reports to gather data for projects.

MINIMUM EDUCATION & EXPERIENCE

+ Associate's degree and 2 years of relevant administrative experience required

+ Bachelor's degree preferred

+ Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

+ Ability to maintain confidentiality required

+ Exceptional organizational, time management, and administrative skills required

+ Strong communication skills, both verbal and written required

+ Strong technical skills, including a high proficiency in Microsoft Office required

+ Excellent interpersonal skills and ability to interface effectively with a broad array of individuals including hospital leadership, department heads, other administrative assistants, staff, faulty, and students preferred

+ Excellent attention to detail and ability to work independently preferred

+ Demonstrates excellent customer service skills, has a commitment to issues of engagement and the ability to work in a team setting with all levels of management, faculty and staff preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.