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Details

**Open Date** 05/20/2025

**Requisition Number** PRN41971B

**Job Title** Director, Administration

**Working Title** Sr. Director of Administration

**Job Grade** G

**FLSA Code** Executive

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Full time in the office Monday – Friday, 8am – 5pm

**VP Area** President

**Department** 00342 - Real Estate Administration

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** Internal to the University

**Pay Rate Range** $80,000 – $109,000

**Close Date** 08/27/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office of the Chief Real Estate Officer is seeking a high-level administrative professional to join our innovative and collaborative team as the **Sr. Director of Administration** . Located in Research Park, the Real Estate Office oversees strategic planning, acquisitions, leasing, and development efforts across the University of Utah’s diverse real estate portfolio.

The Sr. Director of Administration reports to the Chief Real Estate Officer and will work in close cooperation with the Executive Director of Real Estate, as well as other members of the team. This position is 100% full-time and on-site in Research Park, Monday through Friday.

The Director’s primary role is to support the Chief Real Estate Officer and provide strategic administrative leadership for the Real Estate Office. This includes managing the Chief’s complex calendar and communications; supervising the Administrative Manager; coordinating internal operations; and ensuring timely preparation of meeting materials, including those submitted to the Board of Trustees. The Sr. Director serves as a key partner in advancing the office’s goals through discretion, judgment, and effective cross-functional collaboration.

Responsibilities

Responsibilities for the Sr. Director will include, but are not limited to:

+ Managing the Chief Real Estate Officer’s complex calendar, scheduling meetings, and preparing agendas and briefing materials

+ Coordinating domestic and international travel, processing expense reports, and managing reimbursements

+ Drafting, reviewing, and formatting high-level correspondence, memos, and executive presentations

+ Ensuring timely preparation and submission of materials to the Board of Trustees, including agenda items, memos, and supporting documents

+ Supervising and mentoring the Administrative Manager and supporting professional development

+ Overseeing administrative workflows, internal operations, records management, and office communication

+ Collaborating with University HR and Administrative Manager on workforce planning, onboarding, organizational culture, and staffing matters

+ Direct oversight of operations, assist with budget management, and workforce planning to support the organization’s mission and goals.

+ Tracking key project timelines, deliverables, and action items across multiple workstreams

+ Serving as liaison between the Chief Real Estate Officer and university departments, external stakeholders, and partners

+ Coordinating special projects and supporting cross-functional initiatives and strategic planning

+ Representing the Chief Real Estate Officer in planning meetings and university working groups

+ Maintaining confidential records and tracking follow-up actions from leadership meetings

+ Supporting preparation of presentations and reports for university executives, trustees, and external stakeholders

+ Contributing to a positive, professional, and mission-driven work environment

+ Serving as back-up to other office personnel as necessary

+ Other duties as assigned

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business Administration, Health Care Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.

Master’s degree in Business Administration, Health Care Administration or related area preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

The ideal candidate will be a seasoned, high-level executive assistant and administrative professional with exceptional organizational skills, the ability to work efficiently under pressure, and the capacity to thrive both independently and as part of a team.

In particular, we are looking for candidates with:

+ 10+ years of experience in a similar administrative or executive support role

+ Deep understanding of university leadership structures and executive scheduling practices

+ Excellent organizational, interpersonal, written, and verbal communication skills

+ Strong attention to detail and creative problem-solving abilities

+ Demonstrated ability to build and maintain positive, collaborative relationships with colleagues at all levels of the university

+ Sound judgment and discretion in managing sensitive and confidential information

Familiarity with University of Utah policies and procedures, as well as University systems is preferred but not required.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.