• Specialist, HR Compliance and Immigration

    ABM Industries (Sugar Land, TX)


    Overview

     

    ABM** is hiring a **Specialist, HR Compliance and Immigration** to focus on day-to-day compliance operations, including processing E-Verify and I-9 tasks. This role supports the broader compliance team by maintaining accurate records, addressing operational issues, and collaborating with stakeholders to ensure immediate compliance needs are met. **Bilingual (Spanish/English) ability is preferred.

     

    This is a **Hybrid Role** (in-office Tue/Wed/Thu) based in our **Sugar Land, TX** office!

    Essential Functions

    E-Verify and I-9 Compliance:

    + Review and process tentative and final non-confirmations in the E-Verify system in a timely and accurate manner

    + Collaborate with internal stakeholders and vendors to troubleshoot verification-related issues and ensure compliance with applicable laws.

    + Maintain accurate and organized records of I-9 and E-Verify processes to support audit readiness and regulatory compliance.

    Compliance Monitoring and Risk Mitigation:

    + Monitor compliance with work authorization requirements and identify potential risks.

    + Stay informed of changes in employment laws and regulations, providing proactive guidance to ensure compliance.

    + Develop mitigation strategies to address identified risks and enhance compliance practices.

    Audit and Quality Assurance:

    + Conduct regular audits of I-9 forms, supporting documents, and E-Verify records via third-party vendors.

    + Respond to client and government agency audits, preparing necessary documentation and addressing findings.

    + Ensure proper documentation of all processed non-confirmations to support both internal and external audit requirements.

    Collaboration and Training:

    + Partner with Operations, Corporate Functions, HR, Talent Acquisition, and legal teams to integrate compliance practices and resolve complex issues.

    + Inform HR, Operations, and Talent Acquisition teams on I-9 and E-Verify processes.

    + Build strong relationships with stakeholders to drive compliance awareness and adoption of best practices.

    + Collaborate with vendors for integration or process improvements to drive operational efficiency.

    Process Improvement and Innovation:

    + Identify process deficiencies and implement improvements to enhance efficiency and accuracy.

    + Collaborate with internal teams and vendors to refine system integrations and address technical challenges.

    + Contribute to initiatives to standardize compliance processes across the organization.

    Vendor and External Stakeholder Management:

    + Work directly with third-party vendors on integration, processing issues, and performance evaluations.

    + Provide feedback to vendors and contribute to contract evaluations and renewals.

    Qualifications – Education & Experience

    + Bachelor’s degree in HR, Business Administration, or a related field preferred (or equivalent work experience).

    + 2+ years of experience in E-Verify compliance, I-9 administration, or a related HR compliance role.

    + Proficiency in HRIS platforms and E-Verify systems.

    + Experience in a high-volume compliance environment.

    + Ability to work independently and manage tasks with minimal supervision.

    + Knowledge of employment verification laws and regulations.

    + Strong attention to detail.

    + Excellent communication skills with the ability to explain complex compliance requirements to diverse audiences.

    + Spanish language proficiency preferred.

    **Benefit Information:** ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

    REQNUMBER: 119572

    ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.