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Job Description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Principal Administrative Associate Level 1 for the Payroll Funding, Certification and ACH Unit. The selected candidate will perform the following tasks:

- Authorize and certify agencies’ payrolls by validating their Summary of Payroll against the RMDS (Report Management and Distribution System) reports, complete and sign appropriate paperwork and release payrolls within prescribed deadlines;

- Make daily/weekly bank deposits into the JPMC and Citibank accounts using Image Direct Deposit (IDD) devices, scan and distribute deposit packages to all relevant parties via email;

- Process cash receipts (CREs) in the Financial Management System (FMS);

- Scan and email the RMDS reports to the various entities/City agencies;

- Distribute payroll escrow checks to the internal units and/or City agencies;

- Refund MLS (Managerial Lump Sum) checks in the Payroll Information (Pi) system;

- Assist with check refunds, direct deposit reversals and negative one-time deductions for credit returns;

- Respond to direct deposit inquiries via phone or email and;

- Perform miscellaneous tasks of clerical/administrative nature as assigned by the Supervisor and/or Directors.

Preferred Skills:

- Excellent verbal and written communications skills

- Experience with Pi, PMS, RMDS (Report Management and Distribution System) and CHRMS (City Human Resource Management System)

- Must currently be a City employee who is permanent in the title of Principal Administrative Associate or a comparable title

Additional Information:

#O-037

To Apply:

Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 700144. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.

Hours/Shift:

35 Hours/Day Shift

Work Location:

5 Manhattan West, New York, NY

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 53,370.00

Salary Max: $ 67,000.00