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Position Details

Position Information

Department Ext Klamath Co Office (TEX)

Classification Title Office Specialist 2

Job Title Office Specialist 2

Appointment Type Classified Staff

Job Location Klamath Falls

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Employment Category Regular

Job Summary

This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement’s Extension Klamath County Office at Oregon State University ( OSU ).

This Office Specialist 2 (OS2) position is based at the Oregon State University Division of Extension and Engagement’s (division) Extension Service Klamath County Office in Klamath Falls, Oregon.

As a team member, this OS2 provides general office support, business financial functions, and educational program support for the OSU Klamath County. This OS2 performs a wide range of office support, technical, and/or administrative or business-­related tasks in support of Extension programming and services for residents of Klamath County. This OS2 will be cross-trained and will assist other office support employees and the Administrative Office Manager. These support duties are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. In addition, this OS2 should have general knowledge of database management, web-based software programs, and web contents maintenance software and be proficient with computer software such as or similar to Microsoft Office Suite.

This individual assists the program faculty and staff with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.

About Klamath:

Klamath County is one of 36 counties in Oregon and is in south central Oregon. The faculty, staff, and trained volunteers of the OSU Extension Service in Klamath County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Klamath County communities. To learn more about OSU Extension Klamath County, visit:https://extension.oregonstate.edu/klamath.

About the division:

The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, please visit:https://engagement.oregonstate.edu/.

Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

45% – Office Administrative Support

+ Perform numerous office, organizational, and other assigned support tasks that may involve numerous guides, instructions, regulations, manuals, and precedents.

+ Assist 4-H and/or other program participants and volunteer leaders with registration, payment, background checks, and provide program information and assistance.

+ Assist with answering telephones, screening, directing calls, and taking messages.

+ Assist callers and office visitors by providing accurate information and referring them to appropriate personnel.

+ Coordinate meetings, events, and conferences, including scheduling facilities, arranging food and beverage service, and preparing necessary decorations and materials.

+ Utilize various software programs to create office manuals related to administration and department programs or services, including writing, editing, proofing, and completing final drafts.

+ Order materials, supplies, publications, computers, etc., from cost effective vendors. Driving/travel is required to purchase supplies to support business functions.

+ Assist the Administrative Office Manager with the Extension’s civil rights program at the Extension Klamath County Office.

+ Provide thorough, professional, and friendly customer service.

+ Manage sensitive information with confidentiality and discretion.

+ May perform responsibilities relating to OSU relationship with County 4-H Association, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the Klamath County 4-H Association agreement.

50% – Business Functions

+ Assist Administrative Office Manager with day-to-day facilities and safety issues, indicate need for repairs and improvements, and coordinate with appropriate county representative.

+ Advise all faculty and classified staff in proper handling of registration fees, income, and purchases to be consistent with OSU policies, standards, rules, and procedures and sound business practices.

+ Assist Administrative Office Manager with analyzing and monitoring spending rate to assure adherence to budget restraints.

+ Track expenditures and resources by program area and fund and provide budget reports as needed.

+ Process financial transactions, problem resolution, account reconciliation and track errors through accounting system.

+ Process specialized records requiring reference to numerous guides, regulations, instructions, manuals, and precedents, reviewing materials for proper completion and accuracy against manual and computer-generated reports.

+ Follow OSU financial policies, standards, rules, procedures, and best practices as needed for Extension.

+ Enter invoices, deposits, journal vouchers, travel reimbursements, and conduct other financial transactions through University financial systems. Driving/travel is required to take deposits to bank.

+ Provides support for 4-H fair including judge contracts and payments, travel and hotel arrangements, registration, and other office logistical support.

+ Utilize OSU digital systems for administrative and program reports.

+ Identify space and equipment needs; research and order supplies and equipment from cost-effective vendors.

+ Utilize and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.

+ Serve as the point person on office and program equipment, computer, and technology-related functions including, but not limited to: Zoom, DocuSign, Box, and any new technology implemented.

+ Ensure efficient and secure operation for office computer printers/copier and related equipment; serve as liaison with the OSU’s Community Network.

5% – Other Duties

+ Perform other duties as assigned by the Administrative Office Manager or Regional Director.

+ Participate in professional development programs aimed at serving broad and diverse populations, particularly those that have been historically underserved.

What We Require

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

What You Will Need

+ Excellent customer service skills.

+ Exceptional ability to handle multiple detail-oriented tasks.

+ Experience with record keeping and bookkeeping.

+ A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.

+ General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms.

+ Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.

+ Ability to work effectively and accurately with minimal supervision.

+ Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner.

+ Ability to maintain confidentiality and professionalism.

+ Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available.

+ Ability to work as a collaborative team member.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

+ Experience developing and updating content for webpages and social media.

+ Ability to interact positively with the general public and volunteers.

+ Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously.

Working Conditions / Work Schedule

+ Typical work hours are during Monday-Friday between 8:00 a.m. to 5:00 p.m.

+ Work is primarily conducted in an office setting; however, the position may require flexibility to work in evenings and weekends based on support of programming needs such as supporting shows and fairs, coordinating with supervisor to adapt work schedule to address the programming needs.

+ This position spends extensive periods of time sitting, standing at desk in front office.

+ This position spends extensive periods of time using a computer.

+ Access to a vehicle is necessary as duties will require travel/driving to perform office support duties such as handling shipping and postage needs; setting up of events; delivering of bank deposits, etc. Business mileage will be reimbursed based on OSU policies. For information on vehicle use:https://risk.oregonstate.edu/vehicles.

+ Ability to transport (lift, carry, push and/or pull) items under 30 pounds.

Pay Method Hourly

Pay Period 16th - 15th of the following month

Pay Date Last working day of the month

Min Salary $18.79

Max Salary $27.92

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/87597

Posting Detail Information

Posting Number P05276CT

Number of Vacancies 1

Anticipated Appointment Begin Date 07/01/2025

Anticipated Appointment End Date

Posting Date 05/27/2025

Full Consideration Date

Closing Date 06/10/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Emily Blume

[email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/169027

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.