"Alerted.org

Executive Assistant Administrative

Requisition ID: 13606

Location:

Chicago, IL, US, 60631

Pay Type: Salary

Estimated Wage Range $70,000 - $90,000/Annually

COMPANY OVERVIEW

Holcim is planning to spin-off its North American Business to unleash its full potential, capitalizing on North America’s oversized growth in construction led by the modernization of infrastructure, a surge in advanced manufacturing and AI operation and the growth of resilient cities.

Holcim plans to list the new company on the NYSE by the end of the first half of 2025 and establish its operations headquarters in the US to be fully dedicated to serving the North American market and pursue a growth strategy across the region.

The newly listed company will become North America’s leading building solutions company, with industry-leading market position to meet its customers' greatest ambitions with the most advanced building solutions from foundation to rooftop.

Description:

ABOUT THE ROLE

The Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information to and from the executive office. The individual handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition, they will be responsible for coordinating and preparing presentations and packets. This individual must be able to work with and bring together cross-functional coordination between programs and departments. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment. S/he will be required to be available during regular business hours, evenings, and/or weekends, on occasion/as needed to provide support and assistance to the Executive team members.

WHAT YOU'LL ACCOMPLISH

+ Prepares, composes and initiates various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, presentation materials and chooses the appropriate means of communications.

+ Coordinates the Executive’s calendar and ensures effective coordination and scheduling of appointments, meetings, and activities. Manage the Executive’s daily schedule.

+ Serves as the point person for all persons needing to contact the Executive while managing internal/external contacts. Handle confidential information in a professional and discreet manner.

+ Coordinate events as required, including staff functions, special events, conferences & workshops, etc. Ability to order lunch and catering for in-house meetings.

+ Schedules meetings, including some international and handles travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts and country information.

+ Process and maintain expense reports for the Executive. Provides reports and data as required for various projects.

+ Reconciles departmental invoices and prepares them for payment.

+ Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.

+ Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

+ Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.

+ Supports other Executive Committee members, their departments, and other executive administrators as assigned.

+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.

+ other duties as assigned

WHAT WE’RE LOOKING FOR

**Education:** Bachelor's degree

**Required Work Experience:** Minimum of 5 years

**Required Technical Skills:** Highly proficient in the following software programs: (Word, /Excel/PowerPoint, Gmail).

**Travel Requirements:** 5%

Additional Requirements:

+ Action orientated with a demonstrated high level of integrity and trust. When handling confidential information.

+ Extensive experience in administrative preparation of board presentations.

+ Professional demeanor and ability to defuse emotional situations in a calm manner.

+ Experience working in an International arena a plus.

+ Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment.

+ Ability to provide after-hours and flexible support.

+ Successful candidates must adhere to all safety protocols and proper use of Holcim approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test.

WHAT WE OFFER

+ Competitive salary

+ Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings

+ Medical, Dental, Disability and Life Insurance

+ Holistic Health & Well-being programs

+ Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care

+ Vision and other Voluntary benefits and discounts

+ Paid time off & paid holidays

+ Paid Parental Leave (maternity & paternity)

+ Educational Assistance Program

+ Dress for your day

YOUR HOLCIM EXPERIENCE

At Holcim, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.

Click to view Company Benefits Overview (https://rmkcdn.successfactors.com/65809a03/43b9d8dc-3fe7-4a1c-98be-1.png)

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please call (773) 355-4557 or email [email protected] . This email address and phone number should only be used for accommodations and not general inquiries or resume submittals.

Driven by our purpose to build sustainable solutions for people and our planet, Holcim US encourages interested candidates who meet many, even if not all of the job requirements to apply for a position. We provide a safe working environment for all and strive for diversity in our teams and inclusivity in our work.

We take pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Our goal is to drive excellence and to ensure we create an environment where every individual has the opportunity to succeed. Holcim (US) Inc., Holcim - ACM Management, Inc., and their affiliates and subsidiaries are an Equal Opportunity Employer, deciding all employment on the basis of qualification, merit and business need.

While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

**Nearest Major Market:** Chicago