• Administrative Associate IV

    Texas A&M University System (Corpus Christi, TX)


    Job Title

     

    Administrative Associate IV

     

    Agency

     

    Texas A&M University - Corpus Christi

     

    Department

     

    School of Arts, Media, & Communication

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Corpus Christi, Texas

     

    Job Type

     

    Staff

    Job Description

    TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

     

    TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

     

    Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !

    PURPOSE

    Works under the supervision of the Chair for the Department of Theatre & Dance and provides advanced administrative support work for the faculty and Chair in this department.

    RESPONSIBILITIES

    Functional Area 1: Administrative

    Percent Effort: 60%

    + Prepare course schedules with Banner and process reports in Argos

    + Schedule meetings

    + Create Workday documents for the hiring of student workers, graders, and adjuncts

    + Process Workday paperwork for Camp on the Coast hires: directors, teachers, counselors...

    + Confirm faculty textbook adoptions. Receive and review all faculty syllabi.

    + Maintain records and activities for faculty searches

    + Oversee licensing and payment for theatre/dance productions with publishing houses.

    + Assist in the process of catalog and course description revisions.

    + Assist Chair with organization of special events. Assist with coordination of purchasing, catering, campus announcements, invitation, and registrations.

    + Create reports as necessary from Digital Measures, Argos, Banner, and others.

    + Enter permissions in Banner for all majors (each semester).

    + Submit work orders as needed for maintenance.

    + Schedule rooms in Astra for special events and rehearsals.

    + Other duties as assigned.

     

    Functional Area 2: Budget/Accounting

    Percent Effort: 20%

    + Assist with departmental fiscal activities, such as purchasing, and reconciling accounts using advanced spreadsheets/databases.

    + Oversee account activity for main stage productions, play festivals, dance demos, Camp on the Coast, and scholarship fundraisers.

    + Create reports as necessary from Imburse, Canopy, and TEAMS.

    + Other duties as assigned.

     

    Functional Area 3: Support

    Percent Effort: 20%

    + Order office supplies.

    + Maintain copiers and keep them supplied with appropriate paper, toner, ink.

    + Arrange and/or assist with department travel (faculty, students, guests) using Concur. Schedule all travel, car rentals, hotels, conference registration, and assorted travel needs.

    + Assist with box office ticket sales accounting.

    + Assist with ticket sales in the box office when needed using software via Tix.com.

    + Other duties as assigned.

    QUALIFICATIONS

    + High School Diploma/GED.

    + Four (4) years of administrative support experience

    + Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

    + Excellent written and verbal communication skills.

    + Listens intently and gets clarification when needed.

    + Ability to work independently and efficiently with minimal supervision (self-motivated).

    + Ability to work in a fast-paced environment.

    + Excellent attention to detail.

    PREFERRED QUALIFICATIONS

    + Experience with Box office / Front-of-House / Online ticket sales

    + Two (2) years office management experience.

    + Advanced skills in Publisher (or other desktop publishing software) and Adobe.

    + University experience.

    + Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfiche, and Workday.

     

    SALARY: $16.25 Hourly ($33,800 Annually Approximately)

     

    BENEFITS (rules, policies, eligibility apply)

     

    From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

     

    Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)

     

    + Medical

    + $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

    + Up to 83% of premium covered by the university:

    + Employee and Spouse

    + Employee and Children

    + Employee and Family coverage

    + Dental & Vision

    + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

     

    On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php)

     

    Dual Career Partner Program

     

    Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)

     

    + Counseling, Work Life Assistance, Financial Resources, and Legal Resources

     

    Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)

     

    + Public Loan Forgiveness

    + Book scholarships

    + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

     

    Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php)

     

    + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

    + Voluntary Tax Deferred Account/Deferred Compensation Plan

     

    Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php)

     

    + 8+ hours of vacation paid time off every month.

    + 8 hours of sick leave time off every month.

    + 8 hours of paid time off for Birthday leave.

    + 12-15 paid holidays each year.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.