• Office Assistant

    Lexitas Legal (New York, NY)


    Office Assistant

     

    1235 Broadway, New York, NY 10001, USA

     

    Req #279

     

    Tuesday, May 27, 2025

     

    POSITION TITLE:Office Assistant

     

    PAY RANGE:$22 - $24/hr

     

    Join a High-Growth Legal Services Leader

    ABOUT THE ROLE:

    Lexitas is seeking a proactive and detail-oriented Office Assistant to support our Process Service division in New York. You’ll play a critical role in keeping operations smooth and efficient by assisting with service preparations, document management, client mailings, and internal administrative tasks.

     

    Lexitasis a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

    KEY RESPONSIBILITIES:

    + Perform pickup/drop-off tasks for clients, including certified mailings and FedEx packages

    + Prepare and process service mailings, including specialized requirements for government entities

    + Assist with service preparation tasks including stamped copies and possession dating

    + Manage miscellaneous office tasks such as furniture moves, copier maintenance, and internal deliveries

    + Deliver all outgoing mail to the Post Office and maintain affidavit records

    + Support Data Entry Supervisor with subpoena preparation and communication with witnesses

    + Scan, organize, and archive documents in case files

    + Prepare mailings for various legal matters including landlord/tenant and VTL cases

    WHAT YOU’LL BRING:

    + Strong organizational skills with attention to detail

    + Ability to handle multiple tasks with minimal supervision

    + A proactive attitude with a customer service mindset

    + Excellent verbal and written communication skills

    + Comfort working in a fast-paced and collaborative environment

    QUALIFICATIONS:

    + High school diploma or equivalent (Associate degree preferred)

    + Minimum of 2 years of administrative experience

    + Reliable, efficient, and professional demeanor

    + Ability to lift, move, and organize office materials as needed

    + Comfortable using standard office equipment and basic software

    + Flexible, adaptable, and solutions-oriented approach to work

    + Strong sense of integrity and discretion when handling sensitive information

    SUPERVISORY RESPONSIBILITIES:

    This role is not a supervisor position.

    LANGUAGE SKILLS

    Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

    CERTIFICATES, LICENSES, REGISTRATIONS

    None

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

     

    While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

    WORK ENVIRONMENT

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

     

    While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

    TRAVEL REQUIREMENTS

    No travel expected for this position.

    OTHER DUTIES

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

    AAP/EEO STATEMENT

    Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation or any other legally protected status.

     

    EOE Employer/Vet/Disabled.

     

    If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.

    Other details

    + Pay Type Hourly

    + Min Hiring Rate $22.00

    + Max Hiring Rate $24.00

    + 1235 Broadway, New York, NY 10001, USA

     

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