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Description

We are looking for a highly organized and proactive Office Manager to oversee daily operations and foster a positive workplace culture. In this long-term contract position, you will play a pivotal role in ensuring the office is both functional and welcoming, while supporting various teams and administrative needs. This role is based in Hoboken, New Jersey, and requires a hands-on approach to maintaining a dynamic and efficient office environment.

Responsibilities:

• Create a welcoming and collaborative office environment for employees and visitors, promoting engagement and productivity.

• Provide administrative support such as scheduling meetings, managing correspondence, booking travel, and maintaining databases.

• Ensure smooth office operations by overseeing supplies, common areas, filing systems, and equipment maintenance.

• Collaborate with IT, HR, and other departments to support onboarding, visitor logistics, and special administrative tasks.

• Manage vendor relationships and coordinate internal and external resources to maintain seamless office functionality.

• Oversee office space planning, including workstation setups, office relocations, and facility updates.

• Plan and execute company events, handling logistics, catering, décor, entertainment, and promotional materials.

• Identify and implement process improvements to enhance office efficiency and functionality.

• Work with IT to ensure office technology operates effectively, including setting up equipment for new hires.

• Ensure compliance with workplace safety standards and maintain a secure office environment.

Requirements • Proven experience in office administration or a similar role, with a focus on creating a positive workplace culture.

• Strong organizational and multitasking skills, with the ability to manage competing priorities.

• Excellent communication and interpersonal skills to collaborate effectively with diverse teams.

• Proficient in using office software and tools for scheduling, correspondence, and database management.

• Experience in event planning and coordinating logistics for company functions.

• Familiarity with vendor management and maintaining office supplies and equipment.

• Ability to identify and implement process improvements to streamline operations.

• Knowledge of workplace safety and compliance standards is a plus. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .