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Description

+ Provide high-level administrative assistance to senior executives, including managing calendars, scheduling meetings, and addressing correspondence.

+ Plan and book travel arrangements, including flights, accommodations, and ground transportation, while preparing detailed itineraries.

+ Organize and prepare materials for executive meetings, including drafting agendas, collecting documentation, and ensuring timely follow-up on action items.

+ Handle sensitive and confidential information with the utmost discretion and professionalism.

+ Serve as the primary point of contact between executives and internal/external stakeholders, screening calls, emails, and other communications.

+ Draft, proofread, edit, and finalize correspondence, presentations, and reports in a timely manner.

+ Anticipate the needs of executives and adjust priorities to align with organizational goals and deadlines.

+ Assist with the planning and execution of company events, executive offsites, and client visits, as required.

+ Track and reconcile expenses for executives, preparing and submitting detailed expense reports.

+ Work closely with other departments and executive assistants to ensure alignment and effectiveness in administrative support.

Requirements

+ High school diploma or equivalent required; associate or bachelor’s degree preferred.

+ Minimum of 3-5 years of experience as an administrative assistant, with at least 1-2 years supporting executive-level leadership.

+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Teams or Slack.

+ Outstanding written and verbal communication skills, including strong interpersonal skills when dealing with internal and external stakeholders.

+ Exceptional ability to multitask, prioritize, and meet tight deadlines while maintaining accuracy.

+ Proven ability to handle highly sensitive information with professionalism and confidentiality.

+ Demonstrated initiative and ability to anticipate executive needs, resolving challenges proactively.

+ Strong focus on providing excellent service to stakeholders while maintaining a professional and engaging demeanor.

+ Experience managing complex travel arrangements and creating detailed itineraries for executives.

+ Ability to adapt to changing priorities and work effectively in a fast-paced environment.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .