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Grants Administrator

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Grants Administrator

Salary

$58,613.00 - $102,574.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

25-06550

Department

Dept of Transportation

Division

Transit

Opening Date

05/27/2025

Closing Date

6/10/2025 11:59 PM Eastern

Job Class Title

Business Officer II

Position Number

65018187

Salary Grade

NC17

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The Integrated Mobility Division (IMD) administers state and federal funds for public transportation, bicycle, and pedestrian programs and provides subject matter expertise related to multimodal transportation planning, innovation, technology, and emerging mobility trends. IMD’s core mission is to provide leadership for safe, affordable, and innovative multimodal transportation throughout North Carolina. IMD’s goals include eliminating transportation barriers, ensuring equal access to opportunities for all North Carolinians, enhancing quality of life by providing safe multimodal transportation choices, and ensuring safety for all road users. IMD administers over $100 Million annually in state and federal funds for public transportation, bicycle, and pedestrian programs. On average, each year IMD reviews over 200 applications for funding, provides grant funding to over 150 subrecipients, processes over 1,000 reimbursement claims, provides performance reports to the Federal Transit Administration (FTA) on over 30 active grants, and provides risk-based oversight of over 100 subrecipients to ensure compliance with federal and state requirements. IMD also actively manages dozens of projects and initiatives each year, including the bike helmet program, the bicycle-pedestrian planning grant program, the Safe Routes to School program, statewide planning studies (e.g., Great Trails State Plan), one-time discretionary grant awards (e.g., S-Line TOD Planning), innovation pilots (e.g., Wilson microtransit, CASSI), and technology demonstrations (e.g., Perrone Robotics demo at ITS Americas Conference in Charlotte). IMD also provides technical assistance and leadership in key policy areas related to bicycles, pedestrians, and public transportation, including Complete Streets, Vehicle Miles Traveled reduction, and zero-emissions transit fleet transition.

The Grants Administrator position provides programmatic leadership, establishes departmental policies, and coaches and counsels other team members and external personnel on all things involving the administration of State and Federal funding with our partner agencies. The position requires a strong technical leader that understands public transportation, data, accounting, and Federal and State requirements. They will serve as a technical expert in reviewing, approving, and making recommendations on final decisions on complex, sensitive, or controversial issues about state policy. The Grants Administrator guides the team in managing all public transportation grant programs including reviewing applications, establishing and implementing programmatic guidance, and responding to inquiries from grantees about funding, eligibility, compliance, and other related matters. This position will also serve as a liaison between the Regional Grant Specialists and the Grants Administration Manager by answering questions, providing assistance and grant information, and solving problems when needed. This position is also responsible for managing the Rural Operating Assistance Program (ROAP), the State Maintenance Assistance Program (SMAP), including monitoring the spending and reporting rates, reconciling the program at year-end, annual applications and the allocation and disbursement activities. The position reports to the Grants Administration Manager and serves as a primary support.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

+ Demonstrated experience serving as a technical advisor to internal and external partners and developing written documents and reports that cater to the sophistication of the audience.

+ Demonstrated ability to communicate effectively in oral and written format with diverse audiences and establish and maintain effective working relationships with a variety of customers and stakeholders.

+ Demonstrated knowledge of Federal/State programs and policies and fiscal/budgetary theories and methodology.

+ Demonstrated knowledge of office procedures, organizational hierarchy, and quality assurance in adherence to set procedures and guidelines and manage routine to precedent setting issues.

+ Demonstrated ability to provide strategic planning assistance to management.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Bachelor’s degree in accounting, business, finance, or other discipline related to the area of assignment from an appropriately accredited institution and three years of progressive related experience, two years of which should be in a supervisory role, or an equivalent combination of education and experience.

Supplemental and Contact Information

Faye T. McCullen, Administrative Specialist, 919-707-4685

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Which of the following best describes your level of experience in serving as a technical advisor to internal and external partners and developing written documents and reports that cater to the sophistication of the audience?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 - 4 years

+ 4 - 5 years

+ 5 or more years

03

Explain how you have experience serving as a technical advisor to internal and external partners and developing written documents and reports that cater to the sophistication of the audience.

04

Which of the following best describes the level of ability you have demonstrated communicating effectively in oral and written format with diverse audiences and establishing and maintaining effective working relationships with a variety of customers and stakeholders?

+ None

+ Basic

+ Intermediate

+ Thorough

05

Explain how you have demonstrated you have the ability to communicate effectively in oral and written format with diverse audiences and establish and maintain effective working relationships with a variety of customers and stakeholders.

06

Which of the following best describes your level of knowledge of federal/State programs and policies and fiscal/budgetary theories and methodology?

+ None

+ Basic

+ Intermediate

+ Thorough

07

Explain how you have knowledge of federal/state programs and policies and fiscal/budgetary theories and methodology.

08

Which of the following best describes your level of knowledge of office procedures, organizational hierarchy, and quality assurance in adherence to set procedures and guidelines and manage routine to precedent setting issues?

+ None

+ Basic

+ Intermediate

+ Thorough

09

Explain how you have knowledge of office procedures, organizational hierarchy, and quality assurance in adherence to set procedures and guidelines and manage routine to precedent setting issues.

10

Which of the following describes the level of ability you have demonstrated providing strategic planning assistance to management?

+ None

+ Basic

+ Intermediate

+ Thorough

11

Explain how you have demonstrated you have the ability to provide strategic planning assistance to management.

12

Which of the following best describes your level of related experience in a supervisory role?

+ None

+ Less than 1 year

+ 1 - 2 years

+ 2 or more years

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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