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Description

We are seeking a highly detailed and organized Payroll Specialist to join our team and take responsibility for all payroll-related functions. In this critical role, the Payroll Specialist will ensure accurate and timely processing of employee compensation, compliance with applicable laws and regulations, and effective communication with staff regarding payroll-related inquiries. This is an excellent opportunity for an experienced professional who thrives in a fast-paced, detail-oriented environment.

Key Responsibilities:

+ Payroll Processing:

+ Accurately process payroll for all employees (hourly, salaried, and contract) on a weekly, biweekly, or monthly basis, as applicable.

+ Ensure compliance with federal, state, and local payroll tax regulations, including withholding amounts and filings.

+ Manage adjustments to payroll, including bonuses, deductions, garnishments, and other compensation-related calculations.

+ Auditing and Reconciliation:

+ Review and reconcile timekeeping information to ensure proper calculation and payment of hours worked.

+ Conduct payroll audits to ensure accuracy and compliance with company policies and government regulations.

+ Reconcile payroll accounts and resolve any discrepancies in a timely manner.

+ Recordkeeping and Reporting:

+ Maintain accurate payroll records and assist with quarterly and year-end reporting (e.g., W-2s, 941 filings).

+ Prepare and generate payroll reports for leadership and accounting as requested.

+ Assist with employee record maintenance, including new hires, terminations, direct deposits, and tax forms (W-4s).

+ Employee Support:

+ Respond to employee inquiries about payroll, benefits, and deductions with a high level of customer service and professionalism.

+ Educate employees on payroll-related processes and troubleshoot any issues they may encounter.

+ Compliance and Best Practices:

+ Ensure company payroll procedures comply with federal, state, and local laws, as well as internal policies.

+ Stay updated on payroll-related laws and changes in tax regulations to implement best practices.

+ Support internal and external audits related to payroll as needed.

Requirements

Required Skills and Qualifications

+ 2+ years of experience as a Payroll Specialist, Payroll Administrator, or in a similar role.

+ Proficiency in payroll software (e.g., ADP, Paychex, or similar) and Microsoft Office Suite, particularly Excel.

+ Strong understanding of payroll practices, tax regulations, and labor laws.

+ Exceptional attention to detail and accuracy in data processing and reconciliation.

+ Outstanding organizational skills, with the ability to prioritize tasks and meet deadlines.

+ Excellent problem-solving abilities with a focus on delivering solutions.

+ Strong written and verbal communication skills to interact effectively with employees and stakeholders.

Preferred Skills and Qualifications

+ Certified Payroll Professional (CPP) designation is a plus.

+ Familiarity with multi-state payroll processing is preferred.

+ Experience with accounting practices and using ERP systems is advantageous.

+ Associate’s or bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred but not required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .