• Project Coordinator - Administrative Assistant

    Robert Half Office Team (Arkansas City, KS)


    Description

    Job Title: Project Coordinator – Administrative Assistant

     

    Job Type: Long-Term Temporary

     

    Schedule: Monday – Friday, 8:00 AM – 5:00 PM

    Position Summary:

    The Project Coordinator supports the daily operations of the retail location by overseeing and coordinating all aspects of home sales and site preparation. This role is integral in ensuring a smooth transition from old to new home installations while maintaining a high standard of lot appearance and customer service.

    Key Responsibilities:

    + Conduct lot measurements and coordinate plot plan approval with contractors and park management.

    + Request necessary permits from HCD for approved home installations.

    + Evaluate and coordinate the removal or sale of homes being replaced; provide accurate descriptions and photos for listings.

    + Ensure timely removal of old homes and completion of lot clean-up prior to new home delivery.

    + Oversee demolition processes, ensuring all required documentation (e.g., insignia tags) is collected and filed properly.

    + Arrange for debris and tree removal as necessary, obtaining prior approval from park management.

    + Maintain pristine lot conditions at all times with no exceptions.

    + Schedule grading and road base work, ensuring alignment with home specifications.

    + Install and maintain signage and marketing materials on lots, including flyers for upcoming or available homes.

    + Coordinate utility relocations and confirm completion timelines.

    + Inspect homes upon delivery, document damage with photos and written reports, and notify the manufacturer’s service department.

    + Perform quality control checks on contractors’ work, including weekly inspections and progress reports with names of on-site workers.

    + Conduct regular cleanliness inspections of model homes and schedule power washing as needed.

    + Confirm homes are inspected and have a valid Certificate of Occupancy prior to escrow closing.

    + Prepare homes for final walk-throughs, coordinating detailing crews when necessary.

    + Work closely with the service department to ensure timely repairs and customer satisfaction.

    + Act as liaison between external contractors and internal teams for projects on private property.

    + Preview homes prior to open houses to ensure readiness.

    + Conduct client walk-throughs if a sales agent is unavailable.

    + Capture and maintain photo documentation of each project at all phases: before, during, and after.

    + Perform other related duties as assigned.

    Requirements

    Qualifications:

    + Strong knowledge of construction practices, permits, inspections, and contractor coordination.

    + Associate degree or equivalent combination of education and 3–5 years of directly related experience, particularly in construction.

    + Excellent organizational and time management skills with the ability to prioritize and multitask.

    + Strong interpersonal skills and the ability to work with a variety of personalities.

    + Skilled in conflict resolution and handling challenging interactions with professionalism.

    + Committed to delivering excellent customer service and maintaining respectful communication.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .