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ADMINISTRATIVE SECRETARY

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ADMINISTRATIVE SECRETARY

Salary

$24.07 - $37.36 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

ADMIN-SEC-2025V-02

Department

Various

Opening Date

05/27/2025

Closing Date

6/10/2025 5:01 PM Pacific

Max Number of Applicants

250

+ Description

+ Benefits

+ Questions

ABOUT THE POSITION

Clark County is seeking qualified candidates to apply for the Administrative Secretary position. This position provides varied secretarial and office administrative assistance to a division manager or department head and related supervisory and professional staff; may provide lead direction to an office support staff.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful selected candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience:

Equivalent to graduation from high school AND five (5) years of full-time general clerical experience two (2) years of which includes providing office, administrative and secretarial assistance to management and professional staff. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to two (2) years.

NOTE: Specific positions may require typing at a rate of 50 net words per minute from printed copy and skill in taking dictation at a rate of 75 words per minute by hand or stenographic machine and transcribing it accurately.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

+ Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.

+ Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.

+ Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.

+ Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or prior materials; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.

+ Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation.

+ May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

+ Organizes and maintains various office files, including personnel and tickler files; purges files as required.

+ Assists with the development and administration of the division budget; may prepare or maintain statistical, fiscal or payroll information.

+ Follows up on projects, transmits information, and keeps informed of division activities.

+ Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.

+ Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

+ May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

+ Flexible Schedules including 4/10 options

+ More Money in Your Pocket

+ 100% Employer Paid Defined Benefit Retirement

+ No Social Security Deduction

+ No State Income Taxes

+ Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

+ Medical (https://www.clarkcountynv.gov/government/departments/risk\_management/employee\_and\_retiree\_health\_benefits.php#outer-2778) - Employer pays 90% of premium

+ Pharmacy Benefits (30, 90-day retail or mail order fills)

+ 24/7 Telephone Advice Nurse - no employee cost

+ Teledoc, Doctoroo, and Dispatch Health

+ Retiree insurance – eligible after 5 years of service

+ Dental

+ Vision

+ Life Insurance – Employer Paid

+ AD&D – Employer Paid

+ Long Term Disability – Employer Paid

+ Generous Leave Accruals that include:

+ 13 Paid Holidays including a Floating Birthday Holiday

+ Paid Vacation Leave

+ Paid Sick Leave

+ Holiday Leave

+ Other leave options

+ Catastrophic Leave

+ Parental Leave – Up to 90 days

+ Wide Variety of Voluntary Benefits that include

+ Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

+ Trustmark – Permanent Life Insurance benefits and long-term care.

+ Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

+ TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

+ Morgan Stanley – Deferred Compensation Plan

+ Employee Assistance Program

+ Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-4 will be used to assist in determining if candidates meet the minimum qualifications. Which best describes your level of education?

+ Some High School

+ High School Diploma or GED

+ Trade School or Technical Degree

+ Some College (1-29 semester credits)

+ Some College (30-59 semester credits)

+ Some College (60-89 semester credits)

+ Some College (90-120+ semester credits)

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

+ None of the above

02

List all degrees received that are directly related to the position (see template below).

College/University:

Did you graduate:

College Major/Minor:

Semester Credits Completed:

Degree Received:

03

Indicate your full-time professional general clerical experience.

+ No Experience

+ Less than 36 months

+ 36 to 47 months

+ 48 to 59 months

+ More than 60 months

04

Indicate your full-time professional experience providing office, administrative and secretarial assistance to management and professional staff.

+ No Experience

+ Less than 24 months

+ 24 to 35 months

+ 36 to 47 months

+ 48 to 59 months

+ More than 60 months

05

Please list all employer(s) and each job title on your application where your experience was obtained in questions 3-4. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

06

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

+ I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

07

Indicate your full-time professional experience providing information to the public over the telephone and in person.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

08

Indicate your full-time professional experience working in a confidential environment or with confidential material or information.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

09

Indicate your full-time professional experience providing administrative support to senior management, government officials and/or elected officials.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

10

Indicate your full-time professional experience working in a legal environment.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

11

Please list all employer(s) and each job title on your application where your experience was obtained in questions 7-10. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

12

Indicate your full-time professional experience providing lead direction and/or supervision to office support staff.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

13

Indicate your full-time professional experience working in a team setting and working with team members to meet critical and/or legal deadlines, such as deadlines set by statute.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

14

Please list all employer(s) and each job title on your application where your experience was obtained in questions 12-13. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

15

Indicate your full-time professional experience preparing notifications, agendas, and minutes for official meetings.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

16

Indicate your full-time professional experience compiling and analyzing data for the dissemination to professional staff.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

17

Indicate your full-time professional experience coordinating the drafting, approval, execution and retention of critical and/or time-sensitive materials.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

18

Indicate your full-time professional experience coordinating meetings through virtual platforms.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

19

Please list all employer(s) and each job title on your application where your experience was obtained in questions 15-18. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

20

Indicate your full-time professional experience using SAP or other similar enterprise resource planning software.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

21

Indicate your full-time professional experience tracking/maintaining databases.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

22

Indicate your full-time professional experience processing calendar requests using electronic software to coordinate, reserve and maintain multiple calendars and various resources.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

23

Please select the software/computer application(s) that you have experience working in (select all that apply).

+ Accela

+ Adobe Professional

+ Ccure 9000 (DAFS Badging System)

+ Courtview Odyssey

+ File360

+ Granicus

+ J-Link

+ Kronos Time

+ MS Excel

+ MS Outlook

+ MS Powerpoint

+ MS SharePoint

+ MS Visio

+ MS Word

+ NVKIDS

+ Odyssey

+ Portal

+ Pure Cloud (Phone System)

+ Rubex

+ SAP

+ SIRE

+ None of the above

24

Please list all employer(s) and each job title on your application where your experience was obtained in questions 20-23. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

25

Indicate your proficiency level with Microsoft Excel.

+ No Experience

+ Basic (navigate excel, input & enter data, sort and print preparation)

+ Intermediate (create spreadsheets, input data, create formulas, report formatting)

+ Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

+ Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

26

Please indicate which of the following public sector departments you have experience working in (select all that apply).

+ Administrative Services

+ Air Quality

+ Assessor's Office

+ Building & Fire Prevention Bureau

+ Business License

+ Child Support

+ Clerk's Office

+ Comprehensive Planning

+ Constable's Office

+ Coroner's Office

+ County Manager/Commission Division

+ Department of Motor Vehicles

+ Department of Transportation

+ District Attorney

+ District Court

+ Elections

+ Family Services

+ Finance

+ Fire

+ Health and Human Services

+ Homeland Security

+ Housing and Urban Development

+ Human Resources

+ Information Technology

+ Justice Court

+ Juvenile Justice

+ Marriage Bureau

+ Parks & Recreation

+ Public Defender

+ Public Guardian

+ Public Works

+ Real Property Management

+ Recorder's Office

+ Social Services

+ State Welfare Agency

+ Treasurer

+ Other

+ N/A

27

If you indicated "Other" in question 26, please list what major your degree was in. If this does not apply, type N/A.

28

If selected for an interview, please select the locations/areas you would like to be considered for.

+ Las Vegas

+ North Las Vegas

+ Henderson

+ Laughlin

+ (SMYC) is located at 2400 Angel Peak Pl., Las Vegas, NV 89124 (approximately forty-five minutes from Las Vegas)

+ All of the above

29

Please indicate below the statement that best describes your Spanish bilingual ability.

+ I am not bilingual in Spanish

+ I have a good comprehension of Spanish

+ I speak Spanish fluently

+ I read and write Spanish at a proficient level

+ I read, write, and speak Spanish fluently

30

Do you currently hold a valid driver's license?

+ Yes, I currently hold a valid Nevada driver's license.

+ Yes, I currently hold a valid driver's license from another state.

+ No, I do not currently hold a valid driver's license.

31

Some positions may be used to fill term Limited-Permanent positions. This means that the selected candidates will be hired for a special project and/or duties of a limited duration and will be required to sign a term of employment letter specifying condition(s) and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.

+ I am willing to be considered for a Limited-Permanent position as described above.

+ I would not like to be considered for a Limited-Permanent position.

32

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

+ I am willing to be considered for a Grant-Funded position as described above.

+ I would not like to be considered for a Grant-Funded position.

33

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

+ I am willing to be considered for a Bond Funded position as described above.

+ I would not like to be considered for a Bond Funded position.

34

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

+ I am willing to be considered for a permanent-intermittent position as described above.

+ I would not like to be considered for a permanent-intermittent position.

35

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

+ I am willing to be considered for a job share position as described above.

+ I would not like to be considered for a job share position.

Required Question

Employer

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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